Pacific Northwest Koi Clubs Association

2014 Rep Meeting Minutes

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PNKCA Representatives Meeting

1. 11:00 a.m. – 3:00 p.m., March 8, 2014, Tacoma, Washington

Final – Moved, 2nd, All Reps. Approved on June 7, 2014

1. Meeting called to Order—Chairman Chris Charbonneau called the meeting to order at 11:00 a.m. Chris explained that due to Jerry Hames illness he had stepped down as Chairman. According to our Bylaws the Vice assumes the position which left the Vice position open and the board is allowed to appoint a Member to fill the vacant position. Larry Christianson was appointed.

The Representatives spoke of Jerry's illness and wished him well and a Get Well card was sent around for the Reps. to sign. Brief introductions were done of the Board and Past Chairs in attendance.

2. Minutes of the July 6, 2013, Representatives meeting in Tacoma, WA— A minor change was made to the minutes and a vote was taken to approve the Minutes of the July 6, 2013, Representatives meeting be accepted with that change and it was passed.

3. PNKCA Treasurer's Reports - The Treasurer's Report for the PNKCA 2013 Convention Final Recap was reviewed by the Representatives with the Treasurer asking that this report be approved. A motion was made and passed.

The Treasurer next reviewed the PNKCA Treasurer's Report for 1/1/13 to 12/31/13 with the Representatives. A motion made and passed to accept the Treasure's Report.

The Treasurer then went over the current year to date Report of 1/1/14 to 3/8/13 and asked if there were any questions. She then went over the PNKCA Income vs. Expense Recap for 2011 – 2013. She asked for and answered questions on the spreadsheet and went over the projected operating budget that shows income of $250 from dues and expenses of $4,219 with a projected yearly operating budget necessary for 2014 of $4,400. A motion was made to accept these Reports and passed as written.

4. PNKCA Convention 2013 Overview and wrap up — Monte McQuade went over the 2013 Convention. He encouraged clubs to step up as soon as possible saying that in order to secure a venue you should have at least 6 months advance time, with 18 months to plan ideal. Puget Sound Koi Club had less time and although everything worked out, it put a lot of stress on those organizing the Convention. He went into detail on the package deals you could get at different venues by using more of the venue services and not to forget the attractions outside the Convention in the surrounding areas. Remember it takes time for the artwork, to get flyers, pins, posters, cards, badges, and get the donations. Puget Sound did the majority of the work with 8 people, Olympic with 6 people. Proof that a small club can put on a fine Convention.

5. 2014 PNKCA Convention Up-Date – Tom & Kate Taylor went over the 2014 Convention plans. Hosted by the Northwest Koi and Goldfish Club, it will be held in Clackamas, Oregon (outside Portland). "30 Years of Living Jewels" is the theme of the

Convention this year. There will be a hand's on seminar of how to catch, how to scrape and various seminars, including information on toxic plants. There will be no wet lab this year. Friday during the day there will be a painting class by Patti MaGee and a Bonsai workshop. Packets of information were passed out to all.

a. Larry Christensen encouraged all to think about raffle auctions. Think about things around the house that you may be able to donate. Donations to help the PNKCA were encouraged with a suggestion of gift certificates as a donation.

6. Award to Webmaster *Item added - The board had been given an award at the 2013 Convention for its service. Phyllis Anderson was not able to attend the 2013 Convention so she was presented with the Award and was told she was the "glue together and collector of all things" and she was so much appreciated. All acknowledged and thanked Phyllis for her service.

7. Bronze Koi Award – Larry Christensen spoke about the Bronze Koi Award which is given to a hobbyist with 10 or more year's experience that went "over and above" in working with the club and organization. Nominations are due by the end of March (31st). This is a nomination made by an individual. The nominees are kept for 2 years in a row. He encouraged all to make submissions so they have choices for the Award and more people for consideration of this Award.

8. 2014 ZNA Membership Drive – Larry Christensen passed out applications which were due by March 24th. He showed the magazines that come with membership (12 per year) and the membership cost had dropped this year due to the exchange rate.

9. Ed Fujimoto Award – Chris Charbonneau reminded us that the Ed Fujimoto Award Nominations (winner is chosen by each individual club and sent to PNKCA via website so a certificate can be done) are due by March 31, 2014. The forms are on the website and encourage the winner to be present at the Convention so they can get their picture taken with the other winners.

10. PNKCA Koi of the Year Award – Larry Christensen is now taking care of getting the submitted photos ready for the Convention. It is a way for clubs to get involved, even those that do not have koi shows. He needs the pictures by May 15th. Each club should turn in a good 8x10 inch photo of a koi that their club chose as a winner. Each convention attendee gets to choose which photo of the koi they think is the "Koi of the Year" for the award. Each club should be doing this each year so there are plenty of choices at the convention and make it a good competition.

11. Club Reports - Club representatives were recognized and each club gave a short report on the status of their club. There were clubs that had an increase in members. It was suggested to place an ad in Craig's list and to have a mentor for each new interested or new member to encourage continued attendance. Most clubs are active in community activities. Washington Koi & Water Garden Society gave a challenge to other clubs. They spoke of the KHV research and getting more funding for the Oregon State University research. They have had special raffles, etc., to come up with a $1,500 donation. If the other clubs as a collective can come up with $1,500 then they would host the 2015 convention. It remains to be seen if the other clubs can meet this challenge.

12. Future PNKCA Conventions – Chris Charbonneau encouraged the clubs to think about hosting the 2015 or 2016 Convention. The Challenge by the Washington Koi & Water Garden Society was again brought up. No clubs stepped forward with a definite "yes" to hosting a future Convention.

13. Insurance Renewal – Pat Christensen discussed our current Directors and Officers Liability Policy with an expected renewal rate of approximately $782. A motion was called to renew and pay the 2014 Policy bill and renew when received. The motion was passed.

Old Business:

14.

a. By-law Changes and Modifications - Proposed recommendations/changes as submitted to the Executive on June 26, 2013 and February 2, 2014, sent out to the Representatives were gone over briefly. Questions were called for and a discussion was held. Then a secret ballot had to be done to see if these changes and modifications were accepted. Ballots were passed out and then counted. The members voted by more than a two-thirds majority by secret ballot to accept the By-law Changes and Modifications as submitted by the By-Law Committee.

b. PNKCA Show Cup Series - It was reported that this event was fun to do, but there will be no PNKCA Show Cup Series this year due to the work involved and the seemingly "unfair" teams. A discussion was had on making this event fun for all the clubs and members rather than just a minority few, although most clubs thought this was a great event and hoped it could be put into action in the future.

c. Resource List of Speakers/Wet Lab/Veterinary – Diana Lynn asked if the local clubs were interested in speakers from the East Coast. The clubs responded that they would be interested. Additional speakers will be added to the list and provided to the clubs at a later date.

15. PNKCA Super Raffle 2014 - The Super Raffle donations of a two koi from Children of the Sun Koi, a 6' Koi Show Tank and Net Cover donated by Pearls of Paradise and Rock Shop, and a set of koi jewelry by an anonymous donor were recognized, posters handed out, with everyone encouraged to pick up their Super Raffle Tickets. Dick Benbow spoke of the type of koi food being given with the koi and a little bit about how koi food was made.

New Business:

1. PNKCA Annual Dues – A suggestion was brought up about raising the PNKCA annual dues. Some clubs expressed concern about the smaller clubs and the stress even raising the dues to $25 or $30 could be to them. It was mentioned the raffle that the PNKCA is now a beneficiary of and that the dues themselves were a relatively very small portion of the funds for the PNKCA. Some expressed an interest in a two-tiered approach to the dues. A membership committee of Sot Chimonas, Gene and Pat Christensen was formed to examine this issue. It would mean a change to the By-laws with the necessary procedures to change the Bylaws.

2. ZNA - A discussion was started on the ZNA and the new chairman that is expected to be appointed and a change in the slate of officers. Due to this change Friendship Clubs can be formed in a different time frame. This discussion was then tabled as non-PNKCA business.

A recap of the By-law revisions that was passed and the challenge to the PNKCA Clubs to get together to get the matching $1,500 donation to the Oregon State University in exchange for hosting the 2015 PNKCA Convention was brought up.

16. PNKCA Promotional Grants Awarded for 2014 – Five grant applications were received in a timely manner this year. The clubs awarded grants for 2014 are:

1. Puget Sound Koi Club

2. Idaho Water Garden & Koi Society

3. Oregon Koi & Watergarden Society

4. Cascade Koi & Goldfish Club

5. Inland Empire Water Garden & Koi Society

There were no alternates as there were only 5 grant requests received

The clubs were reminded that the pictures and reports must reach Phyllis Anderson before December 1, 2014, to receive their grant money.

Adjourn— Chris Charbonneau adjourned the meeting at 2:25 p.m.

The Rep Attendees for this meeting included:

PNKCA Board

Chris Charbonneau

Larry Christensen

Pat Christensen

Diana Lynn Rehn

Cascade Koi & Goldfish Club

Bruce Bullis

Gia Lanigan

Canada Koi Club

None attended

Dai-ichi

No one attended.

Idaho Water Garden and Koi Society

Sot Chimonas

Jamie Partch

3rd Alt: Sue Boydston

Inland Empire Water Garden & Koi Society

Frank Rehn

North Idaho Koi Keepers

Dick Benbow

Gene Anderson

Mid-Columbia Koi & Pond Club

Carmen Stafford

Northwest Koi & Goldfish Club

Jay Avery

Tom Taylor (Convention Co-Chair)

Kate Taylor (Convention Co-Chair)

Olympic Koi Goldfish & Watergarden Club

Russ Morgan

Helen Morgan

Oregon Koi & Watergarden Society

Randy Brock

Kimberly Brock

Puget Sound Koi Club

Monte McQuade

Siskiyou Pond Club

No one attended

Washington Koi & Water Garden Society

Karen Miller

Monte McQuade

Past Officers

Gene Anderson

Webmaster

Phyllis Anderson

Respectfully Submitted: Diana Lynn Rehn, Secretary

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PNKCA Representatives Meeting

12:51 p.m. – 1:25 p.m., June 7, 2014, Clackamas, Oregon

Final – Passed by Reps. on June 20, 2015

1. Meeting called to Order—Chairman Chris Charbonneau called the meeting to order at 12:51 p.m. Chris Charbonneau acknowledged the passing of John Ennals and called for a moment of silence for all our PNKCA members we have lost. Brief introductions were done of the Board and Past Chairs in attendance. Chris kept the Rep. meeting moving along as we were short of time due to the late start.

2. Minutes of the March 8, 2014, Representatives meeting in Tacoma, WA— A minor change was made to the Minutes. A vote was taken to approve the Minutes of the March 8, 2014, Representatives meeting be accepted with that change and it was passed.

3. PNKCA Treasurer's Report— The Treasurer's Report of 1/1/14 to 6/06/14 was reviewed and approved. Motion was made to accept the Treasurer's Report and it was passed.

4. Koi Shows – A discussion was made as to the different koi shows coming up and the cancellation of the NIKK koi show. Jerry Hames was present and we welcomed him back. He thanks the PNKCA for the Get Well card.

5. PNKCA Convention 2014— A brief update of the convention in progress was made with the mention of the camaraderie that was so pleasant to be around this convention.

6. Future PNKCA Conventions – The future PNKCA Convention has not been set, although some clubs are exploring having the Convention. Some very preliminary discussion was made about a joint show with perhaps two clubs. This may be explored with WK&WG with Mid-Columbia. Also suggested or mentioned was perhaps Canada, Bellingham, Vancouver, and others, although it was just a thought with no real plans.

7. Virtual Grow Out – Ken Rury spoke of a possible virtual grow out. Many in attendance thought this would be interesting.

8. ZNA Friendship Club – IWGKS reported that it is now a ZNA Friendship Club. A discussion was had about the requirements and differences between an AKCA Koi Show and a ZNA Koi Show.

No other business was discussed.

Adjourn— Chris Charbonneau adjourned the meeting at 1:25 p.m.

The Rep Attendees for this meeting included:

PNKCA Board

Chris Charbonneau

Larry Christensen

Pat Christensen

Diana Lynn Rehn

 

Cascade Koi & Goldfish Club

Terrie Kaufman

Gia Lanigan

Canada Koi Club

Lindsay Gibson

Dai-ichi and Nanaimo

Lindsay Gibson

Idaho Water Garden and Koi Society

Sot Chimoas

Bob Dethman

Inland Empire Water Garden & Koi Society

Frank Rehn

Linda Seifert

North Idaho Koi Keepers

Linda Seifert - Substitute

Mid-Columbia Koi & Pond Club

Carmen Stafford

Northwest Koi & Goldfish Club

Virginia Hokkanen

Olympic Koi Goldfish & Watergarden Club

Ken Rury

Oregon Koi & Watergarden Society

Randy Brock

Kim Brock

Puget Sound Koi Club

Russell Post

Monte McQuade

Siskiyou Pond Club

None

Washington Koi & Water Garden Society

Karen Miller

Monte McQuade

Past Officers

Larry Christensen

Elsie Richardson

Lindsay Gibson

Linda Montgomery

John Seifert

Jerry Hames

Respectfully Submitted: Diana Lynn Rehn, Secretary

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