Pacific Northwest Koi Clubs Association

Meeting Minutes Before 2004

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2003:
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MINUTES

11-2-03

PNKCA Executive Board Meeting

 

 

Meeting called to order at 10:00 a.m. by Jerry Tyler.  In attendance:

 

Jerry Tyler, Chairman

Linda Montgomery, Vice Chairman

Raeleen DeGrandpre, Interim Treasurer

Brigitte White, Secretary

Phillip Lee, New Webmaster

 

Web Site

        Phillip Lee introduced as new Webmaster.

        Tom Santorsola will stay on until 1-1-04.

        The next two months shall be a transition period.  Jerry Tyler will e-mail Tom Santorsola with a cc to Phillip Lee outlining the requirements for transition.  Tom will continue as a consultant at $35.00 hour.  Consulting should be kept to an absolute minimum.  Phillip will need to obtain the development source code from Tom at least a week in advance of transition.  Phillip agreeable to paying the hosting fee with the understanding that he will be reimbursed.  Jerry Tyler will be web coordinator.  Phillip agreeable to paying DSL fees six months at a time.  PNKCA will start paying Phillip’s DSL in December.  Overlap of one month due to transition.  Jerry Tyler will write up webmaster contract.

Phillip Lee departed following the web site discussion.

 

 

Treasurer

        Ron Boedeker has resigned.

        Raeleen DeGranpre has agreed to function as interim treasurer until March 2004 rep meeting.  Raeleen will take over the treasurer function on 12-1-03.  Jerry Tyler will e-mail Ron Boedeker requesting transfer of records.  Raeleen will need to set up new bank account or transfer existing account to local bank.  Raeleen to find out bank requirements to make the change.  Linda Montgomery  and Raeleen DeGrandpre to be on signature cards.  Raeleen to follow up on Certificate of Deposit as agreed on 7-27-03.  Raeleen would prefer to use Quick Books as she is already familiar with the system and has the software.

 

AKCA Speaker Grant

        March Agenda Item:  AKCA provides speaker grants on lottery basis.  Feedback needed from reps on having clubs donate their winning speaker grant to PNKCA.

 

 “Annual Koi Award”

         March Agenda Item:  Need name for this award.  Vote on having clubs submit their Tategoi Award winner to PNKCA.  At June 2004 convention, attendee’s vote on the best of the best.  Club to submit photo.  Plaque/certificate given as award.  Since not all clubs have shows/tategoi award winners, vote on eliminating Tategoi Award.  Each club to submit fish of their choice by May 15.  Jerry Tyler will contact Norman Call to design certificate.

 

Representative Manual

        Brigitte White to make new manuals.  Need to decide on contents.

 

Convention Poster

        March Agenda Item:  Suggestion is to list convention date as well as up-coming club events.  Club listings would be in alpha order and limited to one major event.  Need to select artist to design.  Linda Montgomery will ask Patti Magee for prototype.  Payment would be in pins, not dollars.  Could have Patti sign original and auction it at convention.

 

T-shirts

        Jerry Tyler to contact Norman Call regarding designing new T-shirts.  Will ask about long sleeve style.

        Remaining supply of old T-shirts to be gives to reps at March meeting.

        Future sales considerations:  Patti Magee coffee mugs and caps.  (Example only.)

 

Dues

        March Agenda Item:  Raise dues to $50.00 effective 2005.  Necessary due to increased maintenance costs. 

        Jerry Tyler to draft e-mail explaining why dues should be raised.  Emphasis on what we do for the clubs:  grants, annual koi award, web site, rep manual, brochures, etc.

 

By-Law Change

        March Agenda Item:  Accounting for convention must be submitted to PNKCA Treasurer in the same calendar year or forfeit 25% profit.

 

Web Site Coordinator

        Concluded position not necessary.  Chairman to be point person to authorize content.  Clubs to be encouraged to submit articles.  Individuals may be request to provide articles.

 

2005 Convention

        Need to obtain commitment from host club.  Will put notice on the web site.  Contact Pacific Wonderland Koi Club, Oregon Koi & Watergarden Society and Olympic Koi Club.

 

Respectfully submitted, Brigitte White/12-4-03

 

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MINUTES

7-27-03

PNKCA Board Meeting

 

 

Meeting called to order at 8:00 a.m. by Jerry Tyler.  In attendance:

 

Jerry Tyler, Chairman

Linda Montgomery, Vice Chairman

Ron Boedeker, Treasurer

Brigitte White, Secretary

Sue Boydstun, Guest

 

2004 Convention

        Sue Boydstun/Idaho Watergarden & Koi Society is organizing the next convention to be held on June 11-12-13, 2004.

        The Holiday Inn at the Boise Airport has been chosen for location.  Obtained room rate of $69.00 per night with full booking.

        Friday night reception.  Hotel will “comp” the room with a 20-room night booking.

        Saturday night banquet will offer halibut or steak.

        BBQ on Sunday after pond tour.

        Speakers to be selected.  Intend to do a “four corners” rotating speaker arrangement.  For example, gardening in one corner, water features in another corner, koi in another corner.  Participants move around the room to hear all topics.

        Linda Montgomery advised that AKCA speaker grant is being discontinued.  Will be on a lottery basis.  Also, past chairmen are available to be speakers.

Sue departed following her presentation.

 

 

Web Site Coordinator/Newsletter Editor

        Gene & Phyllis Anderson have resigned.  Need to find replacements.

        Who in membership has qualifications?  Rich Street and Norman Call were mentioned.  However, it is felt they would decline.

        Should this be two separate jobs or one position?

        Currently, Ron Boedeker is the single point contact between board and web master.

 

Understanding of New Chairman

        It is Jerry Tyler’s desire and intention to “Keep it Simple”.  Each Executive Board member will fulfill their job responsibility.

 

 

 

 

 

Treasurer’s Report

        Ron Boedeker is looking for discrepancy of $223.39 in treasurer’s report.  Check book is accurate at $13,620.22. 

        Ron to investigate possibility of obtaining Certificate of Deposit for $5000 for six months.

        Puget Sound Koi Club to return $2000 convention advance.

 

Membership Dues

        Clubs who pay their dues late will not be allowed to vote.

        Prince George Koi & Watergarden Club will be dropped from membership.  No due have been paid in two years.  No response to repeated inquiries as to their intentions.

        Dues will be increased to $40-$50 per year due to increased operating costs.  Dues have been at $20 for many years.

 

PNKCA Board Members

        Discussion as to whether or not web site coordinator/newsletter editor should be made a board member.  A moot point since the Anderson’s have resigned.

        Need policy statement regarding clubs writing their own articles and providing pictures.  Limit number of photo’s submitted.  Articles can give link to club site.   Ron Boedeker to draft.

 

By-Law Change

        Since there are only two scheduled meetings a year, should a decision need to be made in between, request reps vote by mail.  Ron Boedeker to draft proposal that a motion would be carried by a majority of ballots returned.  Board has authority to spend $________ on expenditures without a vote.  Include addendum regarding $2000 convention seed money.

 

Pins

        Larry Christensen currently in possession.  He will turn in so that all PNKCA assets made are consolidated in one place.

 

T-Shirts

        There are a number of PNKCA T-shirts remaining in inventory.  They will be given to the reps at the next meeting.  Norman Call is designing new ones.

 

Insurance

        Estimated assets @ $19,000, including bank balance.  Annual premium for a $1 million dollar liability policy is $1030.  This includes clubs in Canada. 

        What is rationale for obtaining insurance?  Jerry Tyler will talk to Larry Christensen.  It was Larry who initially raised concerns about the lack of insurance.

 

2003 Convention Report

        Convention income:        13,910.06

Convention expense:            11,444.72

PNKCA advance:           2,000.00

Profit:                                     465.34

        The hosting clubs will not take their 25% of the profit.

 

Domain Name

        It is time to renew or lose our web site domain name of www.pnkca.org.  Agreed on the seven-year fee, as it is the most economical.

 

Web Site

        On budget for now.

        Lengthy discussion on the benefits of maintaining the web site.

        Will work on cutting the expense for the web site.  Need to explore ways to do this in order to stay within the budget.

 

 

Respectfully submitted,

Brigitte White

9-7-03 

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MINUTES (Amended 3/13/04)

5-17-03

PNKCA Representative Meeting

 

 

Meeting called to order at 1:35 by John Seifert.

 

Roll Call and Introductions

        All clubs were represented with the exception of:

Prince George Koi & Watergarden Club

Northern Lights Koi Club.

See attached roll call sheet for reps or designates.

        Two new clubs have joined.  Welcomed:

Nanaimo Fish Pond & Water Garden Association – Gary Thorburn

Yakima Valley Koi & Water Garden Club – Larry & Marlene Smith

 

State of the Association – John Seifert

        Stated that all proposals required unanimous approval of four board members.

        Stated there is a decrease in the bank balance in last two years.

        Stated there is an increase in assets, namely the web site.

        Stated that inventory of assets still needs to be completed.

 

Minutes 3-1-03

Approved.

 

Treasurer’s Report

        2002 PNKCA Convention final report – check for $587.57 (25% profit) given to Inland Empire Water Garden and Koi Society as the hosting club.

        2002 Treasurer’s Report – approved.

 

Election for New Board

Nominated:

Chairman – Jerry Tyler

Vice Chairman – Linda Montgomery

Treasurer – Ron Boedeker

Secretary – Brigitte White

No additional nominations.  Board accepted.  Approved.

 

Proposal for By-Law Change

It is proposed that dealers be prohibited from serving on the PNKCA Executive Board.  Discussion of rationale.  Clarification of definitions. 

        Definition “ii” from ballot prevailed by a show of hands.

        Ballot vote for Article III.

24 in favor

0 against

 

 

 

AKCA Membership

Application for membership has not been sent.  Discussion regarding PNKCA being a club vs. an association.  Issue deferred to new board.

 

Insurance

Up-date from Linda Montgomery.  Multitude of E-mails back and forth trying to collect the necessary information regarding assets and financial status.  Not concluded.  Issue deferred to new board.

 

Web Site

Cost/benefit analysis has been done.

 

Expansion of Executive Board

Issue deferred to new board.

 

Future Conventions

Need to generate ideas regarding type of event clubs want.  Return to picnic style?

 

Convention Speakers

The talks of the speakers have been videotaped.  Any interested rep many purchase a copy for $15.00.

 

Respectfully submitted,

Brigitte White

6-9-03

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MINUTES

3-1-03

PNKCA Representative Meeting

 

All clubs were represented with the exception of Prince George Koi & Watergarden Club, Idaho Watergarden & Koi Society and Northern Lights Koi Club.

 

Meeting called to order at 11:15 a.m. by John Seifert.

 

Introductions 

Board members introduced.  Welcomed new secretary, Brigitte White.

 

Minutes 6-8-02

Secretary’s report by Kathy Roberson read by Brigitte White.  Amended and approved. 

 

Treasurer’s Report

Explained by Ron Boedeker.  Question raised about how long it takes for 2002 show money to get back into the bank account?  Funds should be back in the account by November, however there is still a check outstanding.  Also, AKCA speaker grant has not been received.  These items should be resolved shortly.  Amended and approved.  Lengthy discussion ensued regarding cost of web site.  Consequently, this agenda item was moved up in the schedule.

 

Web Site

        Why has cost exceeded $700.00 budget?  There was considerable difference of opinion as to what was what previously agreed upon. 

        Concerns raised regarding cost of web site vs. value received.  It was pointed out that cost of newsletters @ $400 per issue six times a year offset the cost of web site.  Further, there are revenue-producing opportunities on web site in form of vendor advertising and E-mail availability.

        Why was budget exceeded without rep input?  Timing didn’t allow for rep approval.  Board decision to move ahead due to availability of Tom Santorsola.

        What is monthly cost of web site?  Majority of construction costs have been paid.  Maintenance costs include DSL line  - $50, hosting fee - $16 and web master fee’s of $25 hour.  Tom Santorsola estimates approximately eight hours of work per month.  He is donating three free hours each month.

        Concern that PNKCA web site vendor ads may take away from local newsletter vendor ads.  Several people did not see this as a problem since PNKCA is open to international vendors.

Further discussion suspended for later in the day.

 

Rep Reports

        Reps gave up-dates on what their clubs have done since the last meeting and what is scheduled for the coming months.  (Details to be posted on web site.)

Insurance

John Seifert has not been able to find anyone willing to insure PNKCA.  Burt Ballou in California talked to his agent who is not willing.  Linda Montgomery got a lead on Zurich Insurance Co.  Needs to have a base address.  Oregon OK?  Motion made and approved for Linda Montgomery to be the base.  The PNKCA is a non-profit club.  Do we need to incorporate?  Issue tabled without decision. 

 

Bronze Koi Award

Larry Christensen explained criterion.  There are currently two nominees.

 

ZNA

Larry Christensen explained that this organization is in Japan.  Northwest Koi & Goldfish Club is the charter club for ZNA.  Membership is advantageous for the advanced hobbyist.  Annual membership fee is usually $75.  Northwest Koi & Goldfish Club is currently offering membership for $65, due by 4-1-03.  With membership, you can attend ZNA seminars.  Also, “opens doors” for you if you go to Japan.  Canadian clubs should contact Richard Adema/Canada Koi Club of British Columbia.

 

Ed Fujimoto Award

Six clubs have sent in nominations thus far.

 

PNKCA 2003 Convention

Jerry Tyler extended invitation to everyone to attend.  Gave overview of agenda.  Raffle tickets are now available.  Lindsay Gibson gave explanation of sights in and around Victoria, pond tour on busses with box lunch provided.  Covered ID needs for crossing the US/Canadian border:  proof of citizenship=birth certificate and picture ID=driver’s license.  A passport is preferred and serves both purposes.  Leon Lopez/Klahanie Koi Club offered parking availability and transportation to Port Angeles ferries.  John Seifert mentioned incentive on raffle tickets:  $100 to club that sells the most. 

 

 

NEW BUSINESS

 

PNKCA 2004 Convention

A host club is needed.  Idaho is a possibility. 

 

Interclub Competition

  • Proposal made for most members in a club having their pond featured on the web site.  Would be for calendar year.  Prize $100 to be awarded at 2004 Spring meeting.  Motion approved.
  • Proposal made for most vendor ads sold.  Lengthy discussion on how to market vendors, handle charges (check or PayPal), cost of web site maintenance.  No motion made, issue dropped.

 

Miscellaneous

Norman Call reported AKCA has approved five persons to evaluate club web sites.  PNKCA not eligible.

 

Larry Christensen and Lindsay Gibson asked about possibility of setting up store on web site for T-shirts, pins, hats, etc.  Who is willing to take on responsibility for storing and shipping?  To be addressed at a later date.

 

John Seifert asked about producing an association brochure with club contacts listed.  Problem is we do not have current rep info.  Linda Montgomery suggested using link to web site instead. 

 

Proposed Change in By-Laws

A requirement to obtaining insurance is that PNKCA board members not be involved in a koi-related business venture.  Discussion regarding what is considered koi related.  Wording suggestions should be sent to John Seifert.  Motion to be re-visited at May convention meeting.

 

Dealer Organization

Proposal is to have dealers set up their own organization for the purpose of setting up standards on how to handle fish.  Would be self-regulated.  There is a concern federal regulations may be coming.  Would be advantageous to the dealers.  AKCA is not in favor of the PNKCA pursuing this.  Suggestion made to have vets facilitate rather than PNKCA.  To be addressed at a later date.

 

Web Site (continued)

Tom Santorsola asked for feedback on site.  Where should site go from here?

        Concern about posting financial information on web site.

        Concern about posting technical articles on web site.  It was decided last year to simply have links to other sites.

        Need cost/benefit analysis for web site.  Set cap on web site expenditures:  $2000 web site fee’s for the year.  Motion approved.  To be re-visited at May convention meeting. 

        Database of vendors?  To be developed.

        Do we need contract with Tom Santorsola?  Tom will write up agreement for John Seifert.  

        What about KHA page?  Idea is to have a KHA contact page.  Concerns expressed this should not be developed until insurance issue resolved. 

        Discussion on how to solicit vendor ads.  There is information on web site now.  Letter would need to be written.  PNKCA will pay for stamps, envelopes and labels.  Kathy Bergh volunteered to do mailing.  Brigitte White to provide labels.  John Seifert to write letter.   Motion approved.   

 

PNKCA Patches

Larry Christensen has patches for sale to clubs at $2.00 each.

 

Motion to adjourn at 4:00 p.m.

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2002:
 

Pacific Northwest Koi Clubs Association

Board Meeting – November 17, 2002

Web Site

 

John Seifert’s notes from the Web Site meeting held November 2, 2002 in Spokane Washington. Items in (  ) are added post-meeting by John.

 

Those present were Tom Santorsola, Gene & Phyllis Anderson, Ron & Gloria Boedeker and John Seifert. 

 

 

  1. Domain name – pnkca.org – was reserved in December 2001 for two years at $35 per year.
  2. Internet host – icehouse.net – was paid in January 2002 for one year at $244.
  3. (Tom’s recommended host’s costs for the next year are in this same range.)
  4. Webmaster, Tom Santorsola, has been paid $300 to date.  (Budget was for $700 for year)
  5. (PNKCA also purchased Adobe program for $199.)
  6. Items we would like to have provided by the Internet host:
    1. Email forwarding – i.e. chairman@pnkca.org could be forwarded to whomever is chairman.
    2. Email forwarding to have sufficient addresses to be able to forward to all officers, convention hosts and several others undefined at this time.
    3. Data base capabilities to enable data such as club updates or convention registrations to be submitted online.
    4. Ability to have secure credit card information submitted for convention registrations etc.
    5. Ample room for expansion of our site
    6. Capability of our member-clubs to submit certain information directly the PNKCA site such as calendar of events or possibly a location for a mini web page for each club.
  7. Calendar of events – changes and updates need to be highlighted until next revision
  8. Each page or section needs to have the date of the latest revision.
  9. Resource page and links needs to be expanded.  Appropriate disclosures needs to be added especially as to the criteria for listing some commercial sites herein.
  10. Forms need to be added to the website:
    1. Ed Fujimoto award nominee
    2. Bronze Koi award nominee
    3. Club promotional grant application
    4. Club officer and address update
    5. Club contact information and consent (see separate article for details)
    6. Club events form if information not entered directly by the member-club
    7. Convention registration
    8. (Spring Rep meeting reservation)
  11. The above forms will either need to be submitted via an on-line to a database or have capability to be submitted directly to the responsible person.
  12. Data base development cost to be up to $250 for each database needed.  
  13. Club contacts to be listed in club listing (see separate article for details)
  14. Map showing the location of each member-club.  This would be non-interactive.
  15. (Clubs need to provide logos for their listing on the website.)
  16. Website content would be event driven.  Scales and Tales would not be a published on the site.  All the events that previously have been reported in Scales and Tales would be posted on the site as soon as they are written and categorized appropriately but not in a formal newsletter format.  The website section called “Newsletter”, which contained Scales and Tales, would be renamed “News”.  The “News” section would be just that – news.
  17. Notices of major updates to the website will be emailed to the reps and other interested parties.
  18. Scales and Tales will remain a hardcopy or emailed newsletter, but will not be available on the website.  It should contain the business information of the association such as minutes, financials, pending agenda items, letter from the chairman and such other mundane information that should only be of interest to the reps.
  19. For those clubs that do not have their own website, a mini website page on the PNKCA website would be provided.  This would be limited in size and could be updated to the member-club up to four times per year.  The Webmaster would have sole discretion as to size, content, graphics etc.  The intent is for the smaller clubs to have space to share what their club is about, promote upcoming events and report significant news about their club. This will need to be a very low cost item for the PNKCA, essentially a space available type program. 
  20. John to check into Pay-Pal program and PNKCA Visa merchant program.
  21. Look into having paid, Koi–related advertisers with the intent that advertising revenues would pay for most or all of the website costs.
  22. List commercial supporters of PNKCA on the website.  All commercial donors listed with placement on list given to those, in our opinion, who have contributed most to the PNKCA this past year.  Possibility that donors would be classed by amount of donation, such as using “stars” or some other rating system such as employed by many non-profits.
  23. Listing of non-donors was discussed.  Consensus was that this listing of any business having anything to do with Koi or water gardening in the Pacific Northwest would be too big for our website or for volunteers to manage efficiently and within our limited resources. (Only two clubs have supplied listings and these were fairly extensive.)

 

 

 

 

 

Pacific Northwest Koi Clubs Association

Board Meeting – November 17, 2002

Web Site

 

John Seifert’s notes from the Web Site meeting held November 2, 2002 in Spokane Washington. Items in (  ) are added post-meeting by John.

 

Those present were Tom Santorsola, Gene & Phyllis Anderson, Ron & Gloria Boedeker and John Seifert. 

 

 

  1. Domain name – pnkca.org – was reserved in December 2001 for two years at $35 per year.
  2. Internet host – icehouse.net – was paid in January 2002 for one year at $244.
  3. (Tom’s recommended host’s costs for the next year are in this same range.)
  4. Webmaster, Tom Santorsola, has been paid $300 to date.  (Budget was for $700 for year)
  5. (PNKCA also purchased Adobe program for $199.)
  6. Items we would like to have provided by the Internet host:
    1. Email forwarding – i.e. chairman@pnkca.org could be forwarded to whomever is chairman.
    2. Email forwarding to have sufficient addresses to be able to forward to all officers, convention hosts and several others undefined at this time.
    3. Data base capabilities to enable data such as club updates or convention registrations to be submitted online.
    4. Ability to have secure credit card information submitted for convention registrations etc.
    5. Ample room for expansion of our site
    6. Capability of our member-clubs to submit certain information directly the PNKCA site such as calendar of events or possibly a location for a mini web page for each club.
  7. Calendar of events – changes and updates need to be highlighted until next revision
  8. Each page or section needs to have the date of the latest revision.
  9. Resource page and links needs to be expanded.  Appropriate disclosures needs to be added especially as to the criteria for listing some commercial sites herein.
  10. Forms need to be added to the website:
    1. Ed Fujimoto award nominee
    2. Bronze Koi award nominee
    3. Club promotional grant application
    4. Club officer and address update
    5. Club contact information and consent (see separate article for details)
    6. Club events form if information not entered directly by the member-club
    7. Convention registration
    8. (Spring Rep meeting reservation)
  11. The above forms will either need to be submitted via an on-line to a database or have capability to be submitted directly to the responsible person.
  12. Data base development cost to be up to $250 for each database needed.  
  13. Club contacts to be listed in club listing (see separate article for details)
  14. Map showing the location of each member-club.  This would be non-interactive.
  15. (Clubs need to provide logos for their listing on the website.)
  16. Website content would be event driven.  Scales and Tales would not be a published on the site.  All the events that previously have been reported in Scales and Tales would be posted on the site as soon as they are written and categorized appropriately but not in a formal newsletter format.  The website section called “Newsletter”, which contained Scales and Tales, would be renamed “News”.  The “News” section would be just that – news.
  17. Notices of major updates to the website will be emailed to the reps and other interested parties.
  18. Scales and Tales will remain a hardcopy or emailed newsletter, but will not be available on the website.  It should contain the business information of the association such as minutes, financials, pending agenda items, letter from the chairman and such other mundane information that should only be of interest to the reps.
  19. For those clubs that do not have their own website, a mini website page on the PNKCA website would be provided.  This would be limited in size and could be updated to the member-club up to four times per year.  The Webmaster would have sole discretion as to size, content, graphics etc.  The intent is for the smaller clubs to have space to share what their club is about, promote upcoming events and report significant news about their club. This will need to be a very low cost item for the PNKCA, essentially a space available type program. 
  20. John to check into Pay-Pal program and PNKCA Visa merchant program.
  21. Look into having paid, Koi–related advertisers with the intent that advertising revenues would pay for most or all of the website costs.
  22. List commercial supporters of PNKCA on the website.  All commercial donors listed with placement on list given to those, in our opinion, who have contributed most to the PNKCA this past year.  Possibility that donors would be classed by amount of donation, such as using “stars” or some other rating system such as employed by many non-profits.
  23. Listing of non-donors was discussed.  Consensus was that this listing of any business having anything to do with Koi or water gardening in the Pacific Northwest would be too big for our website or for volunteers to manage efficiently and within our limited resources. (Only two clubs have supplied listings and these were fairly extensive.)
--------------------------------------------------------------------------------------------

PNKCA Rep Meeting

 

June 8, 2002

Ramada Inn, Spokane WA

 

Meeting called to order at 4:50 PM John Seifert

 

Secretaries report by Kathy Roberson, amended and approved

 

Treasurer's report given by Ron Boedeker and approved

            Motion for approval made by Sally Karo and 2nd by Jan Gilman

 

Officer update set on Microsoft Access introduced by Ron and Gloria Boedeker

            Update dates to kept up to date so record is kept of the latest update.

Electronic Officer update form may be used and emailed: Reps may make any           changes or corrections immediately.

Goal is to keep this document as up to date as possible.

Clubs should include P.O. Box or special club address, if none exists

Update not to be used for solicitation purposes.

            Discussion and approval voiced by reps and a thanks voiced for Gloria.

 

Old Business

            John stated that insurance coverage is difficult to get in WA.

There is a possibility of making Burt Ballou in CA a member of a local club and then allowing him to handle the insurance coverage.

 

2003 Convention – No volunteers yet

Jerry Tyler investing possible cruise option, (discussion followed omitted)

Lindsay suggested convention in Seattle, pond tour in Victoria

(Other discussions & comments on convention omitted)

Motion was made that John Seifert and Jerry Tyler will continue to work on the 2003 convention and will have the information available as soon as possible.  2nd by Bob Roberson

 

Spring rep meeting 2003 will be held on March 1st at Copperfield’s in Tacoma.

 

Website options: All approved.  Basic black and white copies of the newsletter with the minutes and treasurer report will be mailed to the Reps.

 

Larry Christensen handed out Koi show posters

 

Motion to adjourn: Jerry Tyler, Bob Roberson 2nd, approved.

 

(By Kathy Roberson, PNKCA secretary)

 

Items in (italics) are changes from Kathy Roberson’s minutes.

 

           

 
 
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PNKCA Spring Rep Meeting 2002

March 23, 2002

Copperfields Restaurant, Tacoma, WA

Dinner called to order by President, John Seifert at 12:15 pm.

Meeting called to order by president at 1:10 pm.

Introduction and welcome made by the president. Koi 101 of Poulsbo, WA was introduced as the newest club to join the Association.

Secretary read the minutes

Motion to approve the minutes moved by Dave Mason, 2nd by Jan Gilman, passed.

Treasurer’s report read

Motion to approve the treasurer’s report moved by Larry Christensen, 2nd by Dave Mason,

passed.

Update on Insurance for the PNKCA       presented by the president Insurance must be bought out of the state of Washington.  Larry Christensen inquired, will it include coverage for clubs storage areas.

More information about insurance will be obtained.

PNKCA Grant

2001 only 4 clubs applied and there are 6 grants available yearly.

Oregon Koi & Watergarden Society has applied for 2002 grant to be used for the Obon

Festival. Motion to approve the grant made by Clark Shea, 2nd by Larry

Christiansen, passed.

5 grants for 2002 still available

Individual Clubs spoke on current activities within their club.

Dai-chi Koi & Japanese Garden Club of BC – Lindsay Gibson

Steve Childers will be giving an educational lecture on tategoi, all clubs invited.

Koi 101 – Dan Snicthler

Educational club where a typewritten presentation will be given each month and

dicussed.

Cascade Koi & Golfish Club – Sharon Mack

Meetings are focused on Fish and Friendship

Club will be putting up a booth at their areas Home and Garden Show

Canada Koi Club of British Columbia – Clark Shea

Clubs focus is on bringing in tategoi for the year.

Puget Sound Koi Club – Dave Mason 

Next meeting will be held at Peaceful Ponds in Roy.  Larry and Pat

Christensen will be giving a presentation on judging koi.

A Spring Fair will be held on April 18th

There is a new location for the Young Koi Show

Meetings focus on education

Washington Koi & Water Garden Society – Jan Gilman

Meetings focus on education

Preparations are being made for the fall koi show

Northwest Koi & Goldfish Club – Linda Montgomery

An auction will be held on May 11th or 12th (Saturday)

Preparations being made for the 22nd Annual Portland Koi Show

Pacific Wonderland Koi Club – Sally Karo

Meeting focus is on hobbyist and education

Up coming function is Childrens Day at the Japanese Gardens

The club maintains the koi at the Japanese Gardens in conjunction with

Northwest Koi and Cascade Koi clubs.

Oregon Koi & Watergarden Society – Brook

Club is using the information from the KHT program to give talks at meetings

July 21st and 22nd  will be a non-judged koi show

In August, the Obon Festival

Pond tour scheduled for the summer

Inland Empire Water Garden & Koi Society – Gene Anderson

May – Gardens

June 1st – Koi rescue auction

June 7-9th, the PNKCA Convention

June 15th, a raffle style auction is scheduled

July – pond tour

August 24-25th there Koi Show

                               

Website introduction – John Seifert

The main goal is to be an avenue for the PNKCA to get information out, to keep every

member informed about current events, contacts, etc.

Policy draft (handed out to each rep) presented.

Website discussion:

How do members update the website?

Resource Library –created and maintain by Ron Boedecker on links to good

information.

Linda Montgomery questioned how much verifying of information will

be done? Information about antibiotic use to be cautioned.’

Larry Christensen suggested that no chemical, medications, dosages

should be included, nothing technical Previously published articles may be used with permission.  Ron Boedecker suggested to link to bulletin boards with a disclaimer.

Linda Montgomery suggested listing the certified KHA’s that would

be willing.

Kathy Bergh suggested that this be run by the insurance as per

disclaimers.

Larry Christensen made the motion to accept the Resource Library as

described above, 2nd by Barbara Sours, passed.

Linda Montgomery posed questions on vendor links. Will they be included only if

they support the PNKCA Convention to encourage vendor support for the

PNKCA?

Kathy Bergh spoke in agreement.

Larry Christensen suggested all vendors listed on site but no website link

connection.

Dave Mason suggested that all vendors be listed in order that you can visit them

if you are in the area.

Open discussion ensued and suggestion made:

Dealers listed only for the Northwest

Web link only if the vendor supports the PNKCA in some way.

Hot links would be included if a donation is made to the PNKCA.

Website must include a disclaimer that the PNKCA does not

endorse any of the vendors, etc.

Motion made by Linda Montgomery to accept the vendor information section of the website as

discussed, 2nd by Kathy Bergh, passed.

Motion made by Kathy Bergh that individual clubs submit the list of vendors that will be listed

on the website including their name, address, phone number and email.  If the vendor

supports the PNKCA then they would receive a hot link to their website.  2nd by Lindsey

Gibson, passed.

Scales and Tales – proposed that it be included on the website and discontinue the printing and

mailing of copies to the reps.  The cost is becoming prohibitive at $350 an issue.  A

notice will be emailed or mailed (if no email is available) to the reps to notify them

when a new issue comes out.  The reps may in turn print a copy out for the club.

Discussion:

Add web addresses to club newsletters for the AKC and  the PNKCA.

Encourage everyone to send News letters to other clubs.

Buy Adobe to be used for website by Phyllis Anderson @ app. $199

Motion made by Dave Mason to accept the inclusion of the Scales and Tales on the web

site as discussed, 2nd by Larry Christensen, passed.

Web master and maintenance discussed.

The labor for the website was donated by Tom                          He will be willing to

Maintain the site for an hourly rate of $20/hr to be about $40-$50 a month.

A maximum ceiling of $700 for maintance a year.

Motion made by Larry Christensen to accept the web maintenance as dicussed, 2nd by

Linda Montgomery, passed.  Note: Resource building money to be allocated

separately.

Bronze Koi Awards – the process for nominations and determination of recipient explained by

Larry Christensen.

Ed Fujimoto Awards – Must be submitted by clubs by March 31st .

Super Raffle items introduced and tickets to be available through Ron Boedecker after the

meeting. Canadian clubs may sell for $1.00 also.  The club selling the most tickets will

receive $100.

Spokane Convention – Gene Anderson

Convention tickets will be for club members only until May 15th, then they may be

Offered to the public for sale.  There are only 125 spaces available.

Thanks to Norm Call for his help in the design of the poster and convention pin.

Convention 2003 – Pat Christensen spoke on the ease of setting up a convention and encouraged

Clubs to consider holding it.

KHA – Linda Montgomery requested a grant of $350 from the PNKCA to help off set the

expense of the labs on the 35 students.

Motion made by Ralph McGowen to accept the grant proposal as discussed, 2nd Sharon

Mack, passed.

Reminder made that officer updates need to be submitted by the clubs and dues are due.

Motion made to adjourn the meeting by Dave Mason, 2nd Pat Christensen, passed.

MEETING ADJOURNED.

 

2001:
 

PNKCA 2001 Convention Rep. Meeting

Shilo Inn-Portland, Oregon

June 16th, 2001 Meeting Minutes

 

Chairman Larry Christensen opened the meeting and welcomed all the participating clubs and their representatives.

 

Minutes of the Spring Rep. Meeting held at Copperfield’s Inn on March 31st, was read by Kathy Ferriss. One amendment to the minutes was requested by Linda Montgomery in regards to the PNKCA Club member guide book. Motion to strike sentence “As errors of this nature have already been pointed out.” (Reason to strike by Linda Montgomery was that she did not recall the mention and that it must not have been made during the meeting).  Motion to approve amended minutes; Minutes As Amended Passed.

 

First up was a Treasurer’s Update given by Pat Christensen. She reported $12,786.14 currently in the treasury plus $2,000 that will be coming back from the Northwest Club of seed money for the 2001 convention. She added that she hopes the Convention Auction will be successful again this year because it is one of the important ways the Association makes enough money to continue funding its conventions each year.

 

2001 Grant Applications- Pat spoke briefly about the Grants available to clubs from the Association. Then asked each of the clubs who were granted $150 to talk about how they used their grant.

 

Sally Karo- (Pacific Wonderland Club) spoke about May 6th Children’s Day at the Portland Japanese Gardens. Linda Montgomery took fish to display at the one-day festival. And she also wrote up an article about the annual festival, which appeared in Koi USA magazine.

 

Jerry Tyler- (Puget Sound Koi Club) spoke about his clubs participation in a Spring Fair. The club gained four new members and has noted more member involvement this year.

 

Bonne Price- (Oregon Koi and Watergarden Society) spoke about her club doing a Home Show with the Umpqua Water Gardens. Bonne supplied Goldfish to be handed out to children. Brochures were also handed out. She promoted the Obon Festival scheduled for August and mentioned that the club purchased (4) more tanks. The club sponsored an informal judging contest mainly for promotional purposes. Also mentioned was a planned Pond Tour for July.

 

John Seifert- (Inland Empire Koi Society) spoke about his clubs participation at the Spokane Garden Expo 2001. They had a booth at the all-garden and related crafts show. This event was free to the public and the attendance was reported at between 8 to 10,000 people. Lots of questions about koi and ponds were disseminated that day.

 

Scales and Tales Report- Jim Ferriss reported that the association newsletter would be going out within the next two weeks after the convention. He asked attending members to remember to send in articles for the association newsletter.

 

Insurance Update- Larry Christensen reported that he has been in touch with a possible agent. John Seifert mentioned something about applying for a million dollar liability coverage with a $25,000 single occurrence. Cost would be $500.00 but would not cover Canada Clubs. And would include liability on officers for $1,000. John recommends not going with the officer coverage.

 

Burt Ballou (AKCA Representative) who was an invited guest speaker at the convention and who was present at the Rep. Meeting said he was very knowledgeable about Insurance Coverage and volunteered to make suggestions to help the PNKCA Association find the right coverage for its members. Larry went on to explain the kind of coverage the Assoc. would like to have including coverage for equipment etc.

 

By-Laws Updates- John Seifert explains about the Association’s attempts to acquire a non-profit status. He went over the problems with verbiage in the Associations By-Laws and the recommended changes presented to the clubs so that the Association meets the IRS recommendation. (See attached Motion of Change for details). Motion to pass- by Dave Mason, seconded by Jerry Tyler. Motion Passed.

Larry thanks John for all his effort in getting non-profit status for the association.

 

Confirmation 2002 Convention- John Seifert reported for the Spokane based Inland Empire Koi Club about their 2002 Convention plans. They have secured the Ramada Inn along with some great room rates. The date has been set for June 8th and 9th.

John Seifert took this opportunity to bring up a suggested change to the association By-Laws. He went on to say that the association is doing well financially and he would like to see a larger percentage of revenue go to the hosting club starting next year. His recommendation is that the percent from the Net Profits exclusions remaining the same would be changed to either 20 or 25%. Dave Mason Question: What was the net amount received by the club last year? Pat answered that the total net amount was $7,228.00 and the club received $803.14. Larry added that it has been getting harder to find clubs interested in putting on the convention and increasing the host club amount would help with incentive.

Motion to increase percentage back to hosting club, including this year and effective today made by Jerry Karo (NW Koi & Goldfish Club). Linda Montgomery (NW Koi & Goldfish Club) amends the motion to make it 25%. Barb Sowers (Klahanie Koi Club) seconds the motion.

Motion Passed.

 

Election of Officers- Nominations accepted.

Chairman- John Seifert (Inland Empire Water Garden & Koi Society)

Vice Chairman- Jerry Tyler (Puget Sound Koi Club)

Treasurer- Ron Boedeker (Mid Columbia Koi Club)

Secretary- Kathy Roberson (Olympic Koi Club)

Newsletter Editor- Gene Anderson (Inland Empire Water Garden & Koi Society)

 

Larry closes nominations. Calls for vote to accept new nominations. New nominations passed unanimously.

 

KHT Program- Burt Ballou spoke briefly on the planned KHT Program being offered by the AKCA and mentioned that the first lab would be held somewhere in the Portland area for the Pacific Northwest. Updates included that the revised Health Guides have been printed and should be out by the end of July. A booklet explaining descriptions of all the koi varieties (complete guide) with information being done by the AKCA certified judges would be coming out soon.

 

Judging Program- Larry introduced Galen Hansen to speak to us about the judging program sponsored by the AKCA. He mentioned that Norman Call and David Hester would be certified this year bringing the total to 22 certified judges in the program. Adding that these judges are also available for speaking engagements.

 

2003 or 2004? Larry asked if any clubs would be interested in hosting the 2003 or 2004 PNKCA Conventions? Puget Sound?

 

Each of the clubs with upcoming events is asked to mention their dates. And Jerry Karo (NWK&GC) takes this opportunity to acknowledge the presents of Ed Fujimoto who was instrumental in the formation of both the national AKCA Association and the northwest’s PNKCA Association.

 

Larry thanks all of the outgoing Board Members for their hard work.

Motion to Adjourn- Dave Mason (Puget Sound Koi Club)

Meeting Adjourned.

 

Respectfully submitted:

Kathy Ferriss, Sec. 7/22/01

 

Attending Members List

 

 Order As Signed In (Exception Officers)

 

Larry Christensen (Chairman)- Northwest Koi & Goldfish Club

John Seifert (Vice Chairman)- Inland Empire Water Garden & Koi Society

Kathy Ferriss (Secretary)- NW Koi & Goldfish Club, Pacific Wonderland

Pat Christensen (Treasurer)- Northwest Koi & Goldfish Club

Jim Ferriss (Editor)- NW Koi & Goldfish Club, Pacific Wonderland

Jerry Tyler- Puget Sound Koi Club

Dave Mason- Puget Sound Koi Club

Ron Boedeker- Mid Columbia Koi Club

Ralph McGowen- I.E.W.G.K.S.

Galen Hansen- AKCA Certified Judges Program (Guest Speaker)

Ed Fujimoto- Olympic Koi Club

Paul Olmsted- Guest

Sue Boydston- I.W.G.K.S.

Bob Dethman- I.W.G.K.S.

Will Judd- Washington Koi & Water Garden Society

Anne Potter- Washington Koi & Water Garden Society

Bonne Price- Oregon Koi & Water Garden Society

John Ennals- Dai-Ichi Koi & Japanese Garden Club of B.C.

Lindsay Gibson- Dai-Ichi Koi & Japanese Garden Club of B.C.

Clark Shea- Canada Koi Club

Kathy Roberson- Olympic Koi Club

Bob Roberson- Olympic Koi Club

Barbara Sowers- Klahanie Koi Club

Jay Avery- Cascade Koi & Goldfish Club

Penny Wyse- Pacific Wonderland Koi Club

Dottie Hollister- Cascade Koi & Goldfish Club

Sally Karo- Pacific Wonderland Koi Club

Jerry Karo- Northwest Koi & Goldfish Club

Burt Ballou- ZNA OC – So Cal. (Guest Speaker)

Linda Montgomery- Northwest Koi & Goldfish Club

----------------------------------------------------------------------------------------------

March 31, 2001

 

2001 Spring Representatives Meeting

PNKCA Association

Copperfield’s Inn- Tacoma, Washington

March 31, 2001

 

The meeting was called to order by Chairman Larry Christensen. He started the meeting by introducing a new club into the Association. Welcoming the ‘Prince George Koi & Watergarden Club’ as the 16th member of the Association.

 

Reading of the minutes- Secretary Kathy Ferriss read the minutes of the last meeting held at the 2000 June 10th  convention in Lynnwood, Washington. Clark Shea motioned to pass and Will Judd seconded the motion. Motion passed.

 

Treasurer Report- Pat Chrisentsen reported the ending balance of $15,302.24 and the financial recap for 1/1/00 – 12/31/00. The Washington Club (host for the 2000 convention) was sent $803.14 which represents 10% of the Net Profit for the convention.

Question by Dave Mason: “Where was the repayment amount shown to hosting club”. This was a $3,000 reimbursement, because monies were coming in at different amounts and times. Misc. Income (Vendors, etc.) Todays balance is $14,550.93 including the $2,000 advanced to Northwest Koi & Goldfish Club for the 2001 convention. Treasurer’s report approved and seconded by Dave Mason, Motion passed.

 

Secretary Report- Kathy Ferriss reported on the new binders handed out to all of the member clubs with emphasis on the club directory. She pointed out that it has been difficult to compile officer information because each of the member clubs vote in their officers at different times of the year.

Suggestion by Ed Fujimoto: That all of the member clubs try to coordinate their elections at the same time each year. Larry pointed out that this would mean that each club would need to

Continued Page 2-

-Page 2-

change their By-Laws to reflect the change and this might be a problem.

 

Suggestion by Ron Boedeker: That the association sets up a web site that could be updated and that would contain a directory. It was noted that 5 clubs already have web sites, but it was also mentioned that not everyone is keen on having their statistical information available to the world!

Sally Karo: mentioned about how much time is involved in maintaining the sites. Larry asked for anyone who would like to set-up and maintain a web site for the Association.

No one volunteered.

Scales and Tales- Jim Ferriss, Editor of the Association Newsletter reported again on the difficulties of getting articles from the member clubs for publishing in the newsletter.

 

Fund Raising- Vice Chairman John Seifert, showed off a beautiful calendar that the Northern Lights Club made up to sell as a fund raiser. It featured a photo of a member’s pond for each of the 12 months. And is an excellent example of ways to promote the hobby as well as bring in some money for the clubs treasury.

Non-Profit Status- John also reported that he has filed for non-profit status for the association with the IRS and that we should be hearing from them soon.

 

Promotional Grants- 2001 Grant Promotion Applicants were: Inland Empire Koi & Watergarden Society; Mid-Columbia Koi Club; Oregon Koi & Watergarden Society; Pacific Wonderland Koi Club.

Pat Christensen asked the representatives present to update us on all of the functions that the promotional grants were used at.

 Kathy Roberson (Olympic Club) reported: They had a pond tour that included 12 member ponds. Advertising was done at Nursery’s, by newspaper and calendars. It was open to the public and they have a second annual pond tour planned for August 5th.

Question by Dottie Hollister: “If the hosting ponds had ever had trouble with the general public attendees on the tour?” John Seifert replied, that they had no problems with people who were on the tours. And Kathy Roberson said, “They have never had a problem with people attending the pond tours”.

 

 

 

-Page 3-

Jerry Tyler & Dave Mason (Puget Sound Club) reported: They had a successful display on April 13-16, 2000 at Puyallup’s annual spring fair where they sold fish and displayed a break-away bubble bead filter.

 

Norman Call (Oregon Koi Club) reported: On August 19, 2000 his club displayed at the 3rd Annual Obon Festival and picked up some new members. He also reported that on July 14-15 the club would be having a show at the Valley Garden Mall. The club has purchased four new show tanks for this show.

Sally Karo (Pacific Wonderland Club) reported: May 6th was Children’s Day at the Japanese Garden. And that Koi USA Magazine had an article about the event, which is held there annually.

John Seifert (Inland Empire Club) reported: That they will be hosting a 2001 mini garden expo at the Spokane Community College May 12, 2001.

Pat Christensen commented: “This is a wonderful way to promote your clubs and gain new members. Some clubs use the opportunity as a fundraiser as well”.

Question by Will Judd: He asked about the due date for applying for the Grants. Pat answered that application should be made in writing to the association treasurer before the November Executive Meeting.

 

Annual Convention Report- Co-convention Chairpersons Pat Christensen and Linda Montgomery passed out an information packet to all of the representatives. They also pointed out that a registration form is available on the Northwest Clubs web site. This years poster was designed by Norman Call and the club held a contest for the theme: (A Koi Klassic). Pin samples were passed around as well. Pat went over the registration costs and how they came to the final costs. And it was decided that the pond tour would be bused this year to avoid ‘lost attendees’.

Question by Dave Mason: “What is a Hawaiian Buffet?” BLEEP! Pat Christensen answered, “Potato Salad, Fruit, Ribs & Chicken, Pasta Salad and it will be catered. Will Judd asked, “If buses are mandatory? Pat responded, No Options!

Vendors will have accommodations at this year’s convention of both a wet vendor and dry vendor areas. Vendors who cannot attend will have a promotional option for $25 their flyers; business cards and literature will be displayed.

 

 

 

-Page 4-

Award Presentation- Larry presents an Association appreciation certificate to the Washington Koi & Watergarden Society for hosting the successful 2000 convention. Accepting for the club was Representative Will Judd.

 

2003 Convention Request- Larry makes a plea for a club to host the 2003 convention. The Olympic club has declined their offer to host that convention and a new host is needed! He tells all of the reps. about the guideline book and how easy the process can be.

 

Convention Reminders- Linda Montgomery reminds the representatives that they do need to bring at least (2) donation items to the convention. Pat adds, that they should include a business card if the items are donated from a business.

Question Jerry Tyler: asked if fish can be donated. The answer is yes.

And it was also noted that lunch would be supplied for the rep. lunch meeting.

 

Bronze Koi Awards- Larry commends Rick Chaffee for all of his hard work! He is retiring from his position on the Bronze Koi Committee and Norman Call has graciously accepted to take on the job of creating the beautiful awards certificates that Rick produced for the association for many years. The Bronze Koi Pin is passed around to show how nice the new pin is. Larry goes on to report that many nominations have been submitted this year.

 

Association Insurance- Larry points out that many of the clubs have AKCA insurance coverage but the Association has not been covered since its founding. Proposed is to cover the Association and its Board with insurance. It is suggested that $1600.00 or more will be needed for coverage. Reps. are asked for feedback…

Jerry Karo states: “He is in favor of the association coverage”.

What prompted the question? Some clubs have special equipment stored, but PNKCA equipment would not be covered. Inclusion could be: General Liability; Officer Liability; Rider for Association of cover up to 50,000 for all of the clubs equipment in storage. (Excludes personal residence.) The clubs would have to pay individually like $295.00 per club for the rider.

Clark Shea states: “The Board of Directors need to be covered for sure”.

Leon Lopez and Ray Morgan motioned to get coverage for the Association. Lindsay Gibson seconds the motion, motion passed.

 

-Page 5-

Question by John Ennals: “Would Canada come under the US coverage?”

Larry responds, that Zurich is being considered for the insurance carrier and he would need to ask them. Question: “How does the AKCA cover Canada clubs?” John Seifert mentions that Zurich is international.

 

Equipment Rider: Club option to add for clubs with shows.

Jerry Tyler seconded motion to check into Rider coverage, motion passed.

 

Super Raffle- This year Rod McConkey of Blue Water Koi has donated a ‘Big Sister’ filter. Also, artwork was considered so the association purchased a statue of Bronze Cranes for the raffle. Both prizes were on display at the meeting. Kathy Ferriss has printed up the tickets again this year and they were handed out at the meeting to all of the attending reps. Larry says, “Try selling to even non-koi people”. And don’t forget about the contest for the club selling the most tickets. The winning club earns $100.

 

Membership Notebooks- Larry thanked Linda for all of her efforts in compiling this extensive membership notebook. Linda Montgomery mailed out to all of the reps. a request for articles to be included into a membership notebook. Because the question of liability was brought up, a waiver of liability was included at the beginning of the notebook. This notebook is intended to be individualized by each member club and the PNKCA takes no responsibility of what is contained inside. The individual clubs may use any or all of what is included and the association cannot be held responsible for accuracy of contents or for whom the submissions are attributed to. As errors of this nature have already been pointed out. Motion to Strike this sentence passed June 16, 2001.

T-Shirt Contest- Norman Call and the Puget Sound Club submitted designs for the T-Shirt Contest. The winner by majority vote was Norman Call.

Election of Officers- Larry reminded everyone that the convention rep. meeting will be the election of a new board of officers. John Seifert will be running for Chairman’s position. All remaining positions are currently open; please contact Larry Christensen if you wish to nominate anyone.

 

Miscellaneous- John Ennals wanted to announce that the Dai-ichi club would be sponsoring a seminar by Dr. Rothbard held May 20th a Sunday afternoon at West Coast Koi Farm in Victoria, BC.

 

 

-Page 6-

Jerry Karo wants to say Thank You to the Board for all of its efforts!

 

Dave Mason: motion to adjorn, Jerry Tyler seconded.

Meeting Adjorned.

 

Meeting Minutes of March 31, 2001 (Copperfield’s Inn Tacoma)

Respectfully submitted:

Kathy Ferriss, Sec. (Amended 7/22/01)

Members Present- Spring March Meeting (In order of Sign-In)

John Seifert- Inland Empire Watergarden & Koi Society/Vice Chairman

Jim Ferriss- Northwest Koi & GC/Pacific Wonderland Koi Club/Editor

Kathy Ferriss- Northwest K&GC/Pacific Wonderland KC/Secretary

Pat Christensen- Northwest K&GC/Treasurer/Co-Chair 2001 Conv.

Larry Christensen-Northwest K&GC/Chairman

Will Judd- Washington Koi & Watergarden Society

Anne (Newell) Potter- Washington Koi & Watergarden Society

Chris Diehl- Washington Koi & Watergarden Society/ Past Chairman

Ralph McGowen- Inland Empire Watergarden & Koi Society

Dave Mason- Puget Sound Koi Club

Jerry Tyler- Puget Sound Koi Club

Paul Roland- Mid-Columbia Koi Club

Ron Boedeker- Mid-Columbia Koi Club

Ed Fujimoto- Olympic Koi Club/Founder

Norman Call- Oregon Koi & Watergarden Society

Jan Morgan- Klahani Koi Club

Ray Morgan- Klahani Koi Club

Leon Lopez- Klahani Koi Club/Past Chairman

Diane Lopez- Klahani Koi Club

Dottie Hollister- Cascade Koi & Goldfish Club

Doug Ogg- Canada Koi Club of BC

Clark Shea- Canada Koi Club of BC

Jerry Karo- Northwest Koi & Goldfish Club

Sally Karo- Pacific Wonderland Koi Club

Linda Montgomery- Northwest Koi & Goldfish Club

Jay Avery- Cascade Koi & Goldfish Club

Lindsay Gibson- Dai-ichi Koi & Japanese G C of BC/Past Chairman

John Ennals- Dai-ichi Koi & Japanese Garden Club of BC

Bob Roberson- Olympic Koi Club

Kathy Roberson- Olympic Koi Club

2000:
 

March 11, 2000

 

Spring Representatives Meeting

PNKCA Minutes

 

1999- Minutes Passed as presented…

 

Treasurer’s Report- Presented by Pat Christensen (self explanatory). Net Profit on 1999 Convention was approx. $1,426.52. “They put on a great convention. Where we try to make profit on the convention is the raffle and auction. Initial costs should cover most of the expenses. As member club’s, what ever we can bring to help the host club for the auction & raffle. Current Balance $8,631.71 with $2,000 seed money for 2000 convention.

 

                                    Dues: 3 clubs haven’t paid…

 

                                    Secretary’s Report- The new officer Directory is completed. And new binders were issued to all of the attending Reps.

 

Scales and Tales- Jim Ferriss reported that “Hopefully clubs have been showing their newsletters to the clubs. Use e-mails to add to the calendar of events. Could you please send us the info. for the club news. Submissions are very important for history and articles.” Cindie Riley added that their newsletters go into their club library.

Larry spoke on dates for the Scales & Tales and times needed for submissions.

 

Banners- Jim Ferriss spoke about purchasing three Banners for the conventions. Motion to approve (Larry), Motion seconded by (Jerry Karo), motion passed. Jim Ferriss added that the Banners should be stored rolled up and not folded.

 

Cindie Riley asked about having PNKCA info. to use at the individual club shows to promote the association. PNKCA would like to promote all of the events being held in the Pacific NW.

 

Break for lunch…

 

Annual Grant Report- Pat reported that the Cascade Club returned their report! They displayed at the 2000 Yard Garden & Patio Show with 10 new memberships and Portland Nursery donated plants. It was reported that they did not like having to pay $100 dollars for water used at the display.

Oregon Koi & Watergarden Club had an article with photos in their newsletter about it’s display at the Douglas County Fairgrounds. Mastergardeners co-participation. Mention was made about a koi show demo at the Roseburg, Obon festival.

 

Olympic Club held a Pond and Watergarden Tour July 7th. With discussions on types of ponds to be on the tour. New members were picked up and another tour is planned for this year.

 

Mid Columbia held a pond tour with 550 attendees and over 30 families became members. $5 was charged for the tour and if they joined the club they would receive a discount. Koi flags were used for attraction and a large article in the local newspaper helped to advertise the tour.

 

Larry spoke about the booklet that Inland Empire made up about holding a pond tour. Mid Columbia used this notebook to put on their tour. John Seifert added that he would be happy to accept submissions and additions to the tour booklet. Dick Mueller mentioned that he used PVC to hang the tour sign for advertising. And said, he would send us that photo and info.

 

Puget Sound had a display (3 days) at the Puyallup Fair. They reported that 100’s of people enjoyed the display and 5 families joined the club. The club also sold small koi items to make money for the club.

 

Motion- A motion was made by Dave Mason to amend the association by-laws to change the current 4 display grants to 6. As long as reports and photos are sent in. Money will then be released after report is submitted. Clarification: Upon completion of display and reports then the money’s will be given out.

Dick Mueller seconded motion: motion passed!

 

2000 Convention Report- Cindie Riley and Katrina Davidson reported that Norman Call has finished artwork for the posters. The Public networks have been contacted but newspapers (larger ones) haven’t been responsive. The convention chairman’s apologized that the date was moved to June 10th and 11th making it one of the earliest conventions ever held. They reported that the Seattle area is getting very expensive for rentals. All speakers have sent in their acknowledgment letters.

It was also reported that there would be a dry space for vendors but that fish will be donated by special auction in the afternoon. Some fish will be as much as 24”. 4 or 5 club members will be donating fish. It was also noted that the AKCA did not help with the vendor list. Cindie wishes to thank contributors to the PNKCA guidebook. But would like to see time frames added to the guidebook as well.

Vendor response has been small so far! They will need lots of donation help to make this convention successful. As reps. it is your responsibility to pitch in to help.

 

Larry added that the Board and Linda Montgomery worked hard to put together the New Convention Manual. 1000’s of hours went into its creation.

 

Cindie Riley added that volunteers are needed for everything!

 

Larry spoke briefly on the 2001 convention. 2002 convention John Seifert has contacted the convention bureau to get bids. 2003 anyone offering to host?

 

Awards- Rick Chaffee reported that award nominations are due by April 1st.

 

Bronze Koi Award- Ed Fujimoto spoke on how the Bronze Koi Award is voted on by past recipients. He suggested cutting down the list or have (5) members to vote on the Bronze Koi winner. The motion to cut down to (5) people on the committee to vote on the Bronze Koi Person for the new year. Phil Miesel seconded. Motion: Passed. Going into effect this year. Cindie Riley noted how few people have 10 years in the hobby!

 

Bronze Koi Pin- Norman Call showed us the 1 3/8” example of the new bronze koi pin. Suggestion to issue the remaining ribbon & koi award as well as the pin. Using a shadow box idea for the plaque part was suggested. Question is size. Leave it the size it is now. Vote was taken. Passed. 1 3/8” will be new pin size.

Motion: Motion is made to buy needed pins for new and past recipients. Jerry Karo moved, Cindie Riley seconded the motion. Motion passed.

 

New Shows- Norman Call spoke about the Oregon Koi & Watergarden Clubs proposal for it’s first show. It will probably be a closed show for members only. They are hoping to put it on this year.

Inland Empire has it’s first show planned for July 15th in Manitoe Park Central Spokane. They will have 14 to 18 tanks set up and the show will be open to anyone.

 

Super Raffle- The association has a contest going for the club that sells the most raffle tickets. $100 dollars will go to the club selling the most tickets. Puget Sound sold the most tickets last year.

Kathy had all the tickets made up. Tickets will be sold at the convention as well as at club meetings. Jerry said, he hit up friends and relatives to sell the tickets because he is always buying girl scout cookies from them. Turnabout is fair play! Pat added that dealers have been willing to sell tickets as well. Reps. signed out tickets for their clubs. And the Artwork and pump for the raffle were on display at the meeting.

 

Tax Status- John Seifert reported that the association has never filed for tax exemption status before. Liability is limited to work accomplished. In Education donations are deductible but in Hobby Clubs donations are not deductible. He also reported about a $150 filling fee. Larry asked John to fill out the application form. Phil Miesel made the motion to pay the $150. Phil asked for a vote to go as a hobby association. The motion was seconded by Katrina Davidson. Motion: Passed. John Seifert also offered to help after April 15th any PNKCA affiliated club wanting to file for Tax Exempt Status.

 

Host Club Profit- Linda Montgomery reads her letter to the reps. about changing the By-Laws in regards to what the host club receives at the convention. 10% blanket percentage of the net profit made is suggested. This 10% would not include profits from the sales table or the super raffle.

Motion: on the floor for 10% of net profit be given back to the host club starting in the year 2000. Phil seconded the motion. Motion: Passed.

 

Garz was reporting that Klahanie did not put in for the $400 Speaker fees from AKCA. Follow through was not done by someone in their club.

 

Book Purchase- It was suggested that the association purchase a case of Grant Fujita books at $22 each. The association would sell them at the convention for $27. Motion to buy 1 case of books. Cindie Riley seconded the motion. Motion: Passed. Cindie will purchase the case for the convention.

 

T-Shirts- Do we want to print up another shirt for the convention? Using Norman’s other shirt design. Sell off what we have and have a shirt contest for next March? Use the newsletter to advertise a shirt contest. Generic, no date?

 

ZNA- Larry wants clubs to know that they can become members of ZNA and receive Nichirin Magazine through the NW Club. The cost is $90 a year.

Koi USA has a new feature Editor- Linda Montgomery has been asked to be the new feature editor for Koi USA magazine.

 

Jerry Karo motion to adjourn meeting-

 

 

Meeting Minutes of 2000,

Respectfully submitted,

Kathy Ferriss, Sec.

Amended Correction of 2001 to 2000 on first page. (1/11/01)

_________________________.

 

March 11, 2000 Attendance List

 

                                    Larry Christensen/PNKCA Chairman/NW Koi & Goldfish Club

                                    John Seifert/PNKCA Vice Chairman/Inland Empire K&GClub

                                    Kathy Ferriss/PNKCA Secretary/NW Koi & Goldfish Club/PWKC

                                    Pat Christensen/PNKCA Treasurer/NW Koi & Goldfish Club

                                    Ed Fujimoto/Past Chairman/Olympic Koi Club

                                    Rick Chaffee/Bronze Koi Comm.

                                    Jim Ferriss/PNKCA Editor/NWK&GC/PWKC

                                    Linda Montgomery/Cascade Koi Club/NWK&GC/PWKC

                                    Lorie Bowman/Cascade Koi Club

                                    Phil Miesel/Past Chairman/Klahanie Koi Club

                                    H.E. Garz/Klahanie Koi Club

                                    Pat Mueller/Mid Columbia Koi Club

                                    Dick Mueller/Mid Columbia Koi Club

                                    Ross Blackwell/Northern Lights Koi Club

                                    Jerry Karo/NWK&GC

                                    Sally Karo/Spouse/NWK&GC

                                    Paul Olmsted/Olympic Koi Club

                                    Norman Call/Oregon Koi & Watergarden Soc.

                                    Dave Mason/Puget Sound Koi Club

                                    Jerry Tyler/Puget Sound Koi Club

                                    Joann Tyler/Spouse/Puget Sound Koi Club

                                    Cindie Riley/2000 Convention Chair/Washington Koi & WGS

                                    Katrina Davidson/2000 Convention CoChair/Washington K&WGS

 
---------------------------------------------------------------------------------------------

1999:
 

P.N.K.C.A. Meeting Minutes

August 21, 1999

Annual Representatives Meeting

Location: Convention Site  (Delta Pacific Resort) Richmond, Canada

 

Meeting was called to order by Larry Christensen. The Secretary read the minutes of the 1999 Spring Rep. meeting. Clark Shea approved the minutes with Dance Smith Seconding.

 

Treasurer Report for 99’-Pat Christensen gave the Treasurers 1999 Financial Recap. (1/1/99—7/31/99).  Beginning Balance 1/1/99—$10,983.73, Ending Balance 7/31/99 -$8,110.49.

 

Secretary Report—Passed

 

1999 Annual Grant Requests– Larry spoke on the past histories per the list of Grant requests submitted. Puget Sound (Dance Smith) reported on Puyallup Display and how Fish and Flowers are magnets for kids. Mid Columbia Koi Club their event for Sept. 11th in the Tri Cities Area. Olympic Koi Club reported on the July 17th Pond & Watergarden Tour. Norm Call reported for the Oregon Koi & Watergarden Soc. They were now 1 year old and were invited by the local Water Gardeners to co-host a Butterfly Garden Theme display. 39 members showed up at the next meeting of the club. Motion to adopt the (4) applied for grants. Motion made by Dance Smith, Motion 2nd by John Seifert. Passed.

Suggestion was made by Paul Olmstead that the PNKCA offer more than just four grants. Larry suggested that this be a topic for the Spring meeting.

 

Larry commended John Seifert on the folders he put together on how to put on a pond tour. These were very thorough and a lot of time and effort went into there production.

 

Scales & Tales Newsletter– Jim Ferriss asked all of the members present what they would like to see in the Scales & Tales. Lindsay Gibson thought that the newsletter might function better if it were short and sweet. Ed Fujimoto thought it would be good if one person would stand up and read the newsletter to the whole club. Dance Smith asked if it would be possible to email the newsletter? Linda Montgomery recommended that Scales & Tales be kept to (2) pages.

Jim mentioned that one of the big problems is updating the Calendar of events and getting that information to the Editor in a timely manner.

 

Confirmation of Year 2000’- Katrina Davidson reported that June 10th was the date selected and it would be in the Seattle Area. 

Washington Koi & Watergarden Society will be hosting the 2000 Convention. 2001 Convention is slated to be hosted in the Portland area possibly by more than one club.  Convention 2002 will be in Spokane area hosted by the Inland Empire Koi & Watergarden Society. The Association is looking for a host for 2003!

 

New Business– John Seifert reported that their club is hurting for speakers. He suggested that the clubs send in names as an inventory for PNKCA to him!

 

Old Business– Norman Call spoke about the new Bronze Koi Pin. He suggested a jewelry design in bronze with the logo koi in the middle with a sapphire stone in the eye of the koi. Discussed with a supplier in china. $135 die cut cost and a per pin price of $25—$30 per pin. A motion to pursue was passed.

Paul Olmstead would like to broaden the list of applicants.  Norman Call pointed out how neglectful we have been in getting applicants submissions. Larry suggested that the recipients discuss who should be available.  Ed Fujimoto pointed out that if there are too many applicants then the mailings could become very costly. He suggested that perhaps voting could be done at the March meeting. Larry motioned for discussion to be made at the March meeting about this matter. Jim Ferriss suggested that perhaps some former recipients no longer wished to be on the voting committee. Issue was tabled until March meeting by Larry.

 

By-Law Motions– Remaining proposed By-Law changes were read and approved with the exception of proposed change to Section 3 (The Annual Convention Committee):  As currently reads: In return for the efforts of the convention host club, proceeds from a specifically identified host club support activity may be retained by the convention host club. As proposed: In return for the efforts of the convention host club, proceeds from a specifically identified item shall be auctioned or raffled during the convention. Money from this item shall be retained by the convention host club. This was tabled for the Spring Rep. meeting 2000.

 

Club Sales at the Convention– Tabled. Linda Montgomery will write a proposal for the Spring Rep. meeting in regards to this subject.

 

Nomination Made– Larry nominates John Seifert for Vice President. Motion to accept nomination made by Katrina Davidson. Motion 2nd and Passed. Officers for 2000—2001 stands as:  Chairman—Larry Christensen

  Vice Chairman—John Seifert  Secretary– Kathy Ferriss

 

-------------------------------------------------------------------------------------------
 
 

1998:
 

P.N.K.C.A. Meeting Minutes

August 22, 1998

 

Annual Representatives Meeting: Location- Convention Site, Port Angeles, Washington

 

Meeting was called to order by Larry Christensen. Larry started things off by asking for suggestions! Larry spoke briefly about the Representative booklets and new name badges. Kathy Ferriss read the minutes of the last meeting. They were approved as written with a motion made by Clark Shea to be accepted as published and seconded by Bill Riley. The motion was carried.

 

Treasurer Report for 98’--

The Treasurer, Pat Christensen, reported $7,470.79 in the treasury. Bill Riley of the Washington Koi & Watergarden Society asked if their club had requested any Grant money from the association. Pat told him that they hadn’t. And she went on to report that only Inland Empire Koi Club had taken advantage of the Grant for 98’. Cascade had returned their grant money because they did not have a display as they had planned. Clark Shea then asked what Inland Empire Water Garden & Koi Society did with the Grant money. Pat reported that ‘at the time’ the Inland event had not yet occurred.

A representative for Inland did report about their Pond Tour that netted them $6500.00. It included 12 ponds in the Spokane area. They had 1400 people sign up at a rate of either $4 per adults or $15 that included 2 tickets plus a family membership for a year in the club.

 

Scales & Tales Newsletter- Jim Ferriss (PNKCA Editor) gave a brief review of what the PNKCA was trying to accomplish through its new newsletter. Larry also added how the club reps. are the voice of the PNKCA back to their respective clubs. He also asked how many clubs had a club library? Most reported they did! Jim went on to explain that the newsletter was in color to add punch and to stimulate interest in the publication, so that the reps. would pass the info. on to their clubs.

 

Dr. Eric Johnson- Larry next spoke about the possibility of bringing Dr. Eric Johnson to the NW area in April of 99. The seattle/tacoma area was discussed. The seminar area dealers are enthused about the idea. He asked that the reps. go back to their clubs and ask members if they would participate! Preparations would include Hotel Set up, Meeting Room and Lab Set Up.

 

T- Shirts and Sweatshirts- Larry announced that the association was clearing out the last of the old stock of sweatshirts at a low low price of $4.00 each.

Norman Call (Vice Chairman) has volunteered to work up designs for a new T-shirt for the association. He will present these at the March Rep. Meeting of 99. A generic design indicative of the NW was suggested!

 

 

 

 

August 22, 1998 minutes cont. –Page 2

 

Canada 99’ Report-

Clark Shea from the Canada Club handed out new flyers advertising the coming annual PNKCA Convention for 99 that their club would be hosting. He went on to report that budget information would come later. And that they still were looking for a convention site. Jim Ferriss asked if the current flyer could be used in the Scales and Tales Newsletter, they said yes.

 

 

Hosts for 2000 – 2001-

The chairman then spoke briefly about hosting clubs for 2000 and 2001 saying that he felt that the Portland Area would like to host the 2001 convention. And possibly either NW Club and/or Pacific Wonderland Club be hosts.

Bill Riley asked about the hosting club making money from the annual convention. “Who pays for the PNKCA Convention?” The board members in turn explained that all debts incurred for the convention are paid by the association. That one designated item provided by the hosting club can be raffled or auctioned off at the convention to provide money for the hosting club for its efforts!

Leon Lopez added that the convention is a way of bringing the clubs together. To share ideas and what’s new! Also, he added that the Klahanie Club did gain some new members by hosting the convention. This he said is, Growth through Education! And as the association grows so will the quality of the conventions and it’s speakers!

Norman Call also pointed out the fact that having a convention in the NW area allows many members a chance to experience a Koi Convention that they would not otherwise be afforded to them.

 

New Koi Club-

Clark Shea mentioned about a new club in British Columbia. It was thought that the name of the club might be the KELOWNA Koi Club. He provided contact information for the board to pursue!                        

 

 

Patches-

Norman Call discussed pricing for the new PNKCA Patches. He reported that Taiwan is an inexpensive source for Patches. What normally would cost around $5.00 each would only cost around $2 each from Taiwan. He demonstrated where the PNKCA patch will be placed on the New Northwest Koi Club Jacket!                       

August 22, 1998 minutes cont.-Page 3

 

Other Business--

Leon Lopez mentioned a call he had from the AKCA (Associated Koi Clubs Association). The AKCA was asking if the PNKCA would consider putting on the AKCA Seminar in the NW for the year 2000’. It would be 7 days long. Discussion ensued bringing up such points as: It would be a possible $ maker, the work load would be horrendous, it was noted that when the NW Koi Club hosted it several years back that they didn’t make anything! And also, that the job can be so taxing on its members that many of the clubs who have hosted the seminar split afterwards. The idea was decided against!

 

Insurance Question-

Representatives from Mid Columbia Koi Club asked about club insurance. The board explained that AKCA provides insurance to all of it’s member clubs. A portion of its dues goes towards a blanket insurance policy that covers clubs special functions such as shows and displays.

 

By-Laws-

It was decided that By-Law corrections and/or clarifications of some items will be brought to the members at the March 99 Rep. Meeting.

 

Passing of Koi Kichi Announced-

Leon Lopez announced that long time koi supporter Bob Spindola had pasted away after a long battle with cancer. He will be missed by all in the Koi Community!

 

Meeting Adjourned!

 

Respectfully submitted,

 

 

Kathy Ferriss

Secretary

 

 

 

 

 

 

 

 

 

Club Representatives, Past Officers & Committee

Heads in Attendance: Current Officers and Committee Heads*

                                                

Canada Koi Club of BC:            Clark Shea  (Past Chairman)                                2nd Mon.          40

                                                Bill Fraser

Richard Adema

 

Cascade Koi &                       Linda Montgomery  (97’ Conv. Chair)    2nd Sat.             60 Fam.

Goldfish Club:                        Robert Boller

 

Dai-ichi Koi & Japanese

Garden Club of BC:               Lindsay Gibson (Past Chairman)                    3rd Tues.            40

                                               

Idaho Watergarden &

Koi Society:                            None Present                                                   N/A                 N/A

                                                           

Inland Empire

Watergarden &

Koi Society:                            Gloria Lancrain                                               1st Thurs.            60Fam.

                                               

Klahanie Koi Club:               Linda Beasler                                                 2nd Mon.    17

                                                Leon Lopez  (Past Chairman)

                                               

Mid Columbia:                        Pat Mueller                                                 2nd Sun.            25 Fam.

 

Northern Lights Koi Club:   None Present                                                 N/A                 N/A

 

Northwest Koi &

Goldfish Club:                        Larry & Pat Christensen                         3rd Sat.             150 Fam                                                (Chairman & Treasurer)*

                                                Norman Call (Vice-Chairman)*

 

Olympic Koi Club:               Ed Fujimoto (Past Chair., Founder, Awards)*1st Tues.    40

                                                Rick Chaffee (Awards Committee)*

 

Pacific Wonderland

Koi Club:                                Ladona Wheelis                                                4th Sat.             125+

                                                Kathy Ferriss (Secretary)*

                                                Jim Ferriss (Newsletter Editor)*

 

Puget Sound Koi Club:            None Present                                                 3rd Sat.             60+

                                               

Washington Koi &

Goldfish Society:                   Bill Riley                                                        3rd. Wed.        260 Fam

Total In Attendance: 19

 --------------------------------------------------------------------------------------

P.N.K.C.A. Meeting

March 14, 1998

 

Annual Representatives Meeting: Copperfield’s Inn

8726 South Hosme;, Tacoma, Washington

 

 

Meeting was called to order by Larry Christensen. Larry started things off by introducing the new Board Members for 1998’. Larry Christensen-Chairman; Norman Call-Vice Chairman; Kathy Ferriss-Secretary; Pat Christensen- Treasurer. Kathy Ferriss read the minutes of the last meeting. They were approved as written with a motion to be accepted as published and seconded by Bill Riley. The motion was carried. Larry acknowledged all of the outgoing officers: Past Chairman- Chris Diehl; Vice Chairman- Lindsay Gibson; Secretary- Norma Klein. Pat Christensen- Treasurer remains for another term of office.

 

Treasurer Report for 97’--

The Treasurer, Pat Christensen, reported $9,680.12 in the treasury. She said this healthy amount was helped a great deal by the excellent turnout and auction at the last convention. She added that no clubs had requested Grants for 1998 yet.  Pat also reported that the Pacific Wonderland Koi Club had submitted their report with photos on the display they did last fall! And two clubs still owed dues for 98. Both Dai-ichi and Olympic paid their dues by the end of the meeting.

 

Conventions Guideline Book Presented--

Linda Montgomery (97’ Convention Chairperson) spoke briefly about the convention hosted by the Cascade Koi and Goldfish Club. Linda graciously compiled a ringbinder, which included all of the information on what the past clubs had accumulated to put on the conventions. This was passed around and handed over to Karen Junell of the Klahanie Koi Club. The article about the PNKCA Convention featured in Koi USA was also passed around.

 

Presentation--

Past PNKCA Convention Chairman Chris Diehl presented a beautiful Koi Vase to Pat Christensen for all of her hard work during the past 4 years as Treasurer of the Association.

 

New Folders--

Kathy Ferriss spoke about the folders that each Representative received. These folders included all of the current forms used by the association to conduct its business, including: Grant and Membership Applications, Current Officer Update Forms, PNKCA Constitution, Bronze Koi Award

March 14, 1998 minutes cont. –Page 2

Application, Directory of all of the current club reps and their individual club officers and past PNKCA officers. As well as the regular agenda items.

 

Club Event Mentioned--

Puget Sound reported about their upcoming (4-day) display at ‘Spring Fair’. Pat reminded the club about submitting a written feedback on their display for the previous year and how Grant money has been used.

 

PNKCA Newsletter--

Larry presented the idea of bringing back a PNKCA Newsletter that was first started by Ed Fujimoto many years ago. Larry and all of the Board Members feel a newsletter would keep the information disseminated out to all of the clubs and would contain Hot Topics, Biographies, Current Events and Articles of interest to all of the PNKCA Clubs. Lorie Bowman was introduced as the Newsletter Editor.

 

Newsletter Name Vote--

At this point all of the Reps. were asked to submit their club’s choice of a name for the newsletter. Some of the entries included: Spacific News of the PNKCA; Netting with Friends; Koi Tales; PNKCA Zasshi; Cornucopia; Shinbun; Tales from the Pond; “Have You Heard”; Filtered News. But the overall favorite was ‘Scales and Tales’ submitted by the Cascade Koi and Goldfish Club who won two admissions to the 98’ Convention.

 

98’ Convention Report--

Klahanie Koi Club gave their convention report including an expense projection. Their stated goal was to promote the Koi keeping hobby and to gain new members for their club. It was proposed by the Klahanie Club to sell a seminar only ticket locally for $13 to improve attendance at the convention.

 

Auction Items Needed--

Larry proposed that each of the 13 clubs make the effort to bring more than just two items to the convention auction, if possible.

 

Future Convention Hosts--

Next on the agenda was a request for a hosting club for 1999’, 2000, and beyond! Canada Club came through for 1999, 2000 is still open but Inland Empire put their bid in for 2002!

 

New Logo Design--

Norman Call presented to the Association an updated new version of its Logo. It included the addition of showing Alberta in the background and

March 14, 1998 minutes cont.-Page 3

changing the Kohaku to a Showa. In addition, the word Alberta would be added to the bottom of the letterhead.  A motion was made to accept with a second by Linda Montgomery and the motion was carried.

 

Bronze Koi  & Ed Fujimoto Award Updates—

Rick Chaffee sent a letter of condolence to the family of Henry Haraguchi. It was also noted that Phil Miesel was the man responsible for starting the Bronze Koi Award from the beginning.

One stated change to the Bronze Koi Award guidelines was that only hobbyists would be eligible. This generated much interest and clarification questions. It was decided that the Ed Fujimoto Award could be given to a dealer.

 

Larry stated that Rick Chaffee has volunteered to do the Awards for the Association. And that his efforts are much appreciated.

 

Patches and Pins--

After a short discussion of the idea, a motion was made by Ron Ripoli and seconded by Rick Worrall to have the Association purchase Patches and Pins with the new logo design. The motion was carried.

 

Dealer Awards Suggested--

Larry proposed a ‘Dealer Award’ be presented by the PNKCA. This generated a lot of debate! It was decided to table the idea.

 

Club Event Mentioned--

Ron Ripoli reported that Puget Sound Koi Club would be putting on a ‘Small Fish Show’. This would be a one day show and fish entered would have to be under 16”.

 

Adjournment--

The meeting was adjourned followed by a group photo of all of the attendees taken by Rick Chaffee.

 

 

 

Respectfully submitted,

 

 

Kathy Ferriss

Secretary

 

 

 

 

 

 

 

 

Club Representatives, Past Officers & Committee

Heads in Attendance:

Current Officers *

 

 

                                                        Meeting Date       # Members

 

Canada Koi Club of BC:            Clark Shea  (Past Chairman)                                2nd Mon.          40

                                                Doug Ogg

 

 

Cascade Koi &                       Linda Montgomery  (97’ Conv. Chair)    2nd Sat.             60 Fam.

Goldfish Club:                        Lorie Bowman  (Newsletter Committee)

 

 

Dai-ichi Koi & Japanese

Garden Club of BC:               Lindsay Gibson (Past Chairman)                    3rd Tues.            40

                                                Rick Worrall

 

 

Idaho Watergarden &

Koi Society:                            None Present                                                   N/A                 N/A

                                                           

 

Inland Empire

Watergarden &

Koi Society:                            John Seifert                                                  1st Thurs.            60Fam.

                                                Jeff Dearing

 

 

Klahanie Koi Club:               Karen L. Junell                                                2nd Mon.    17

                                                Leon Lopez  (Past Chairman)

                                                Philip Miesel  (Past Chairman)

 

 

 

 

 

 

-1-

 

 

 

 

 

 

 

 

 

 

 

Mid Columbia:                        Pat & Dick Mueller                                                2nd Sun.     25 Fam.

 

 

Northern Lights Koi Club:   None Present                                                 N/A                 N/A

 

 

Northwest Koi &

Goldfish Club:                        Larry & Pat Christensen                         3rd Sat.             150 Fam                                                (Chairman & Treasurer)*

                                                Norman Call (Vice-Chairman)*

 

 

Olympic Koi Club:               Ed Fujimoto (Past Chairman & Founder)            1st Tues.    40

                                                Paul Olmsted

                                                Rick Chaffee (Awards Committee)

 

 

Pacific Wonderland

Koi Club:                                Ladona Wheelis                                                4th Sat.             125+

                                                Kathy Ferriss (Secretary)*

 

 

Puget Sound Koi Club:            Ron Ripoli                                                   3rd Sat.             60+

                                                Larry Smith

 

 

Washington Koi &

Goldfish Society:                   Bill Riley                                                        3rd. Wed.        260 Fam

                                                Chris Diehl  (Past Chairman)

 

 

 

 

TOTAL IN ATTENDANCE: 25                  

---------------------------------------------------

Minutes prior to 1998 not available at this time.

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