Representatives Meeting – March 14, 2009
The Oak Room
@ La Quinta Inn, Tacoma, WA.
The list of attendees
is attached to the end of this report.
1. The meeting was called to order: at 12:35 by PNKCA Chairman Gene Anderson.
He introduced board members Vice Chairman Elsie Richardson, Secretary Carmen Stafford and Treasurer Lucy Macneil. Web Master
Phyllis Anderson was not present. Gene also introduced the past PNKCA chairmen that
2. Vendor Guest/Visitors: Gene officially introduced John Russell of
Russell’s Watergardens & Koi as the guest speaker. John gave a presentation during the luncheon regarding his business.
3. Minutes of 2008 Convention Representatives meeting: With minor corrections
the minutes were approved.
4. PNKCA Treasurer’s Report: Lucy reported on the 2008 Convention
Financial Report and the 2009 YTD/Current Financial Report. Lucy reported that although the 2008 income for the reporting period had an income of $9832.37, the net income realized
by the PNKCA was only $85.98 for 2008. The reason for this was higher than usual expenses: for instance, the 2007 Promotional
Grants (five)—which totaled $750—were paid in 2008. The six 2008 Promotional grants of $900 were also paid in
2008. Other expenses included Ed Fujimoto awards, Bronze awards, web services, super raffle poster/ticket expenses, miscellaneous
convention costs (in 2008, $2000 was advanced to each the NIKK and WK&WGS convention 2008 & 2009 hosting clubs) and
rep meeting expenses of $1,050.77.
The account balance
as of 2/22/2009 is $18,814.12, made up of $3,517.70 in the checking account and the money market account of $15,296.42. There
was quite a lively discussion evolving around the report with a final motion made and seconded to approve the Treasurer’s
5. Convention 2008 overview and wrap up: Dan Olson of NIKK, reported
for Greg Linnebach who was unable to make this meeting. Dan said he believed that everyone had a good time. “We spent
a lot but we raised a lot,” reported Dan. He declared the convention successful, saying, “We broke the rules (three days instead of the usual two days) in doing
this convention but it still all worked out.”
6. Bronze Koi Award: Larry Christensen reported that nominations needed
to be submitted no later than March 31. He said people are nominated by individuals. A five-man panel chooses the winner.
The nominees who don’t win have their names held over until the following year for the opportunity to win that year.
This is done for one year only.
7. 2009 ZNA Membership Drive: Larry Christensen offered applications
to the reps for the annual membership drive for the ZNA Northwest Chapter. He said membership in the ZNA is an upward step
in koi keeping as it affiliates you with master koi keepers in Japan. The monthly magazine contains educational articles from
the Japanese Koi breeders that enhances a person’s knowledge in koi keeping.
8. Ed Fujimoto Award: Elsie Richardson reminded everyone that March 31
is the deadline to submit nominations for the Ed Fujimoto Award. To be eligible for this award, the nominees must have demonstrated
outstanding dedication to their clubs.
9. PNKCA Koi of the Year Award: Standing in for Phyllis Anderson, Gene
Anderson encouraged all clubs to submit nominations for this award. He said Phyllis
had not received any nominations yet.
10. Club Representative Reports:
Olympic Koi Goldfish and Watergarden Club: Peggy Roney said she just
started her position as PNKCA Rep last week.
Canada Koi Club: Dave Smith said the club has had a difficult year with,
first Clark Shea’s serious heath problems. Then Jim Elliot’s health problems caused him to have to release his
position in the club so he could focus on getting well.
Nanaimo Fish Pond & Watergarden Assoc.: Lindsay Gibson reported that
Nanaimo is strumming right along. Last year’s pond tour was successful. They alternate years with the Canada Club.
Dai-ichi Koi & Japanese Garden Club of British Columbia: John Ennals
said new club executives means new blood to volunteer for positions. He said a long cold winter was devastating for fish.
Also the club’s new president, Irene Dunic is the first and only Canadian to obtain KHA certification. They are planning
a pond tour this summer.
Puget Sound Koi Club: Joe Lewis said the club was performing its normal
outreach program with a booth at the Pullaup Fair. The club will hold its 12th Annual Young Koi Show at Hoshi Koi
in Tacoma on Aug. 1-2. In early January the club assisted Hoshi Koi when flood waters nearly devastated the business. He thanks
all who helped to assist Hoshi Koi. He noted the February passing of Larry Smith. Joe said Larry was a great recruiter for
the clubs for the last several years. He asked that we keep Larry’s wife, Marlene, in our thoughts and prayers. Club
president John Hillstrom added that the Spring Fair Garden Show in Pullaup is April 16-19, and he had tickets to give away
to anyone who asked for them. He added that Hoshi Koi would also be there.
Inland Empire Water Garden & Koi Society: Diana Lynn Rehn said their
club had a wonderful show last year at Liberty Lake and want to repeat it this year at the same location on Aug. 29-30. They
will participate in Japan Week at Riverfront Park to promote Spokane’s Japanese Gardens that lost all of its koi to
KHV. Kodama offered 100 koi to restart the pond, which the club gladly accepted. They are planning a pond tour and garage
sale. They will also participate in the Garden Expo on May 7-9.
Oregon Koi & Watergarden Society: Dave Lugar said new officers are
now in place and they are planning to hold information/educational meetings. The club is holding it 9th Annual
Koi Show June 13-14. They have had a lot of interest from individuals and businesses who want to participate in this. They
have had six new members join the club.
Mid-Columbia Koi & Pond Club: Eileen Thorne said the club has a lot
of members, but not a lot of members who are active. After Ron and Gloria Boedeker resigned their posts, the club decided
to combine its Business and Recreational meetings into one event. The club is planning a pond tour on Sept. 12.
Cascade Koi & Goldfish Club: Gia Lanigan said the club will participate
in the Portland Home & Garden Show. They are also assisting with Portland’s Chinese/Japanese Gardens. She said this
last winter all but eight of the 56 fish in the Japanese pond died. In the Chinese Garden all the fish died from the pond
freezing over. Their membership increased by four families. Their newsletter goes out electronically to all but 17 of their
Northwest Koi & Goldfish Club: Pat Christensen reported that the
club remains very active all year round. They are continuing to plan for the club’s 29th Annual Koi &
Goldfish Show at the Forestry Center in Portland July 25-26. In May, they will be involved with the Children’s Day Celebration
in Portland. They are discussing having the club’s first pond tour that would be open to the public. In the past it’s
been a members-only event due to concern about theft. She said the KHAs from Northwest and Cascade Clubs will be working together
to clean up Portland’s Chinese and Japanese ponds. They perform maintenance on the ponds each year.
Washington Koi & Water Garden Society: Nancy Moore said they are
finishing up the last minute details for the convention. Peter McCafferty added that the club will be holding its 18th
Annual Koi & Watergarden Show in Belleview Sept. 12-13.
Siskiyou Koi & Pond Club: Lois Rosmarin said the club has just completed
its second year and continues to grow. She noted there are lots of members but only a small part of the membership is active.
In their April meeting Tracy will be talking about Koi Classifications. They will have a booth at the Fair in May. Also in
May the club will hold its annual barbecue. The club will provide the meat and the members supply everything else. Pat and
Larry Christensen will be speakers at this meeting. In June the meeting will be held at the Senior Center. On June 27 the
club will hold a yard sale and Sept. 12 is the first ever pond tour.
Idaho Watergarden & Koi Society: Lonnie Tuckness said the club held its kickoff banquet two weeks ago. Dick Benbow was the guest speaker and 44 members
attended. The Home & Garden Show will be in two weeks. The third Sunday in June will be the plant sale. On July 18-19
is the pond tour.
North Idaho Koi Keepers: Dan Olson talked about the workshops they conduct
and keeping the club business matters to emails. The workshops have included out-of-town guest speakers and members presenting
koi and koi pond-related topics. Some of the planned workshops include guest speakers like Mat McCann of Quality Koi talking
about the use of air-lift for filtration, workshop on solar power & heating, a field trip, and other workshop topics as
we meet each month throughout the year.
11. PNKCA Promotional Koi Grants 2008
North Idaho Koi Keepers *
Oregon Koi & Water Garden Society - Paid
Inland Empire Water Garden & Koi Society - Paid
Suskiyou Koi & Pond Club - Paid
Mid Columbia Koi Club- Paid
Washington Koi & Water Garden Society – Paid
1. Olympic Koi, Goldfish & Water Garden Club – Paid
2. Northwest Koi & Goldfish Society
· Puget Sound Koi Club
· Cascade Koi & Goldfish Club
*North Idaho relinquish 2008 Grant
to 1st alternate, OKG&WGC.
12. PNKCA Convention 2009: (25th – Silver Anniversary),
hosted by Washington Koi & Watergarden Society: Nancy Moore said many are already registered and the convention promises
to be very exciting. She said the Lynnwood location is a wonderful site for
the convention. There will be a reception Friday night from 5-8 p.m. at the Marriott’s. They are limited to 12 vendors
due to space. Some of the vendors include Kodama, Tim Zimmer, Russell Watergardens, Michael Cox (Koi Nations), Bonsai NW,
Genesis Koi & Gifts, and PattiGraphfixs, just to name a few. Pan Intercorp
is donating a tategoi for a raffle drawing, plus a barbecue will be held at the facility after the pond tour. A tribute will
be given to Ed Fujimoto. Peter Enfield donated a slate for the auction. Nancy asked every club to donate two items for the
general auction and raffles.
13. PNKCA Super Raffle 2009: Gene Anderson thanked the Super Raffle Supporters,
Russell Watergardens, Mystic Koi/Evolution Aqua and Microbe-Lift/ Ecological Laboratories for their generous support and asked
that representatives take 100 tickets back to their clubs for presales.
14. 2009 Events: Gene brought to attention the poster detailing the 2009
Convention & Koi Shows.
15. Future PNKCA Conventions: The Northwest Koi & Goldfish Club has
said it will host the 2011 convention. Gene
encouraged other clubs to consider signing up for the 2010 Convention, adding that the event could be downsized, and
still be a good event. He added that with the current economy the way it is, we need to consider downsizing, but hoped clubs
would step up and participate.
16. Old Business: Liabilities and Insurance: (Elsie Richardson, Committee
Chairman, Joe Lewis, Nancy Moore, Ron Boedeker.) Elsie Richardson reported that although this topic has been batted around
since 1998, nothing has been finalized yet. Nancy Moore had several conversations with AKCA. They will not cover PNKCA activities,
period. When Ron Boedeker was investigating this topic, insurance companies would allow a club to opt in, or not. Now the
policies have changed and in order for PNKCA to have insurance for some of its clubs, it must cover ALL of the clubs. Opting
out is not allowed, anymore. It was noted that all clubs have different needs. Bigger clubs have Liability Insurance because
they tend to have more equipment. Smaller clubs may not have enough funds to carry insurance. Elsie said for future conventions,
PNKCA could purchase an Event Policy—which would be considered part of the cost of running a convention. Examples of
the cost of such a policy came from John Hillstrom who said his club paid $88 for a four-day, $!M policy. Nancy Moore said
her club has an Equipment Policy for $325 per year. At this point, Dianna Lynn Rehn said she was going to review her policy
because they were paying $620 per year for their Equipment Policy, and perhaps she was paying too much. PNKCA can get Directors
Insurance--$2M for $831 a year, or $!M for $635 per year.
Elsie noted that before an insurance company
would grant us a policy, we had to have in our bylaws, an anti-discrimination policy. Elsie recommended a clause be drafted
and voted on during the Reps Luncheon in May. Larry Christensen noted that knowing how important this is, and because the
discussion has been going on for 10 years, he would like for this to be closed on. Elsie agreed saying the topic has always
been tabled for the “next” meeting. Gene said he believed we all agreed that there needed to be insurance for
the Officers and Reps. and doing this would allow the PNKCA to give the (convention) hosting club a certificate of insurance.
John Hillstrom motioned that we obtain insurance for the Officers and Reps. the motion was passed with a majority approved.
Gene said the AKCA also dropped the Canadian
clubs from their insurance and wondered if PNKCA could cover them. John Ennals said for their purposes in Canada, they are
not having shows and if they feel the need they will get an event insurance policy. Elsie said we needed to address the anti-discrimination
policy within 21 days or the insurers will not consider our policy. Gene passed out the PNKCA bylaws. He said the non-discrimination
policy must be distributed 30 days prior to the convention where it will be voted on (by secret ballot).
17. New Business
A. 2009 Events & NW Koi Shows for PNKCA Clubs: The poster describing this year’s events was discussed briefly.
B. Yakima Valley Koi & Water Garden Club: Al
Fearon told Gene Anderson that it seems the Yakima Club is not interested in participating in the PNKCA or its events. A motion
was made to remove the Yakima club from the roster. The motion was moved and seconded.
C. PNKCA 2009 Promotional Grant Applications: Gene said granting six $150 grants was proving to be too expensive for
the PNKCA. There was discussion about reducing the number of grants awarded, but keeping the amount at $150. The reason for
this was the bylaws stated “up to six grants.” Meaning there could be fewer than 6 grants awarded. Gene suggested
that we go ahead and honor the six grant requests this year. Then next year award grants based on what kind of year we have,
There was some discussion to base grants to
clubs willing to step up to host a convention, but that discussion didn’t go far. Sally Karo stated that if we need
more money we should look at a huge pond tour or increase our dues, that it was silly to have insurance when we couldn’t
have grants. Gene said that since grants have been awarded (1995) that four clubs have received 7 grants and six have gotten
1 or 2 grants, meaning the same clubs are getting the grants each year. Elsie noted that many clubs cannot take on a convention
but still contribute in other ways, such as selling super raffle tickets. Linda Montgomery stated the grants are educating
different groups of people each time, so the fact that several of the same clubs are receiving the grants shouldn’t
be an issue. She felt there was plenty of money in the bank and the Association,
in her opinion, was not in trouble.
The clubs approved for grants this year include:
Olympic Koi, Goldfish & Watergarden Club
Puget Sound Koi Club
Cascade Koi & Goldfish Club
Siskiyou Koi & Pond Club
Oregon Koi &Watergarden Society
Washington Koi & Water Garden Society
There were only
six clubs that requested grants for 2009 and we granted all six requests, so there were no alternates.
D. Web site: The group voted to have the PNKCA’s
financial information on the website in the password protected “Members Only” section, along with the Roster.
The Grant Awards will be posted on the website for public viewing.
E. PNKCA Tategoi Award: In 2007 the PNKCA paid $400-plus
to have these plaques produced. It had been proposed to replace these with
paper certificates. In the discussion that followed it was decided that paper certificates would not be timely as they would
have to be produced at the time of the show.
John Siefert (who was
not present at the Reps Meeting) had proposed a paper certificate be used in place of the Traveling Plaques because these awards had a way of disappearing when non-members won them. This could be done for about
$120 a year, and clubs could issue these on their own. It was decided that the Traveling Plaques were the responsibility of the individual clubs. Elsie motioned that the clubs stay with the traveling
Plaques. That motion was passed.
The meeting was closed
at 4:45 p.m.
Attendees for this meeting included:
Gene Anderson, Chair
Elsie Richardson, PNKCA Vice Chair
Lucy Macneil, PNKCA Treasurer
Carmen Stafford, PNKCA Secretary
Cascade Koi & Goldfish Club
Inland Empire Water Garden & Koi Society
Dianna Lynn Rehn
Idaho Watergarden & Koi Society
Lonnie & Dalana Tuckness
Mid Columbia Koi & Pond Club
North Idaho Koi Keepers
Dan & Sharon Olson
Northwest Koi & Goldfish Club
Olympic Koi, Goldfish & Watergarden Club
Oregon Koi & Watergarden Society
David & Robin Lugar
Puget Sound Koi Club
John & Cindy Hillstrom
Siskiyou Koi & Pond Club
Washington Koi & Water Garden Society