PNKCA Representatives Meeting

1. Meeting called to Order—Chairman Jerry Hames called the meeting to order at 10:00 a.m. and then introduced the board: Chairman Jerry Hames; Vice-Chair Chris Charbonneau; Secretary Diana Lynn Rehn; Treasurer Pat Christensen and Web Master Phyllis Anderson. Jerry also welcomed the past chairmen who attended. They were, Gene Anderson, Elsie Richardson, Lindsay Gibson and Larry Christensen.

2. Minutes of the June 4, 2011 Convention Representatives meeting in Clackamas, Oregon — A vote was taken to approve the Minutes of the June 4, 2011 Convention Representatives meeting be accepted without any further corrections and it was passed.

3. PNKCA Treasurer’s Report— Pat Christensen reported on the PNKCA Treasurer’s report for the dates of 1/1/2011 – 12/30/2011. It was reported that the 2011 PNKCA convention proceeds were $14,671.92. Twenty-five percent (25%) of the net profits ($3,667.98) went to NWK&GC for hosting the convention. The report was passed out to all in attendance and asked if anyone had questions. No one had questions and the Board approved the Report. Lucy MacNeil was thanked for preparing the 2011 PNKCA Treasurers’ recap report and Laurie Miller for preparing the 2011 Convention recap. The Treasurer’s Report for the period from January 1, 2012 to March 10, 2012 was passed out. Pat asked if there were questions on the 2012 Report and said the beginning balance shows $20 less than the ending balance on the 2011 Report. She said this was due to a $20 check not being cashed. Pat pointed out that the March expenses were higher and reminded everyone that the Super Raffle at the convention was the only thing that is income to the PNKCA and she encouraged all to support the PNKCA by buying Raffle tickets. A vote was taken to approve of the Treasurer’s Report and it was passed.

4. PNKCA Convention 2011—Sally Karo gave a wrap up of the Convention. She reported that there were lots of things to do at the convention no matter what your interest and were available to spouses including a bonsai workshop, a wet lab and information on general knowledge of taking care of koi. Lots of interesting people were there including Dr. Tim Miller-Morgan, Spike Cover, and Tom Holder. It was reported the vendors did well as far as making money. There were fish vendors there, including Russ Peters. She also suggested the PNKCA Convention notebooks be updated as it was 3 or 4 years old. She said they used Linda’s manual which was the most recent. Having the manual updated helps the new clubs. Helen of WK&WGS said she would put the documents on a CD then all the next club would have to do is update the forms used. Jerry Hames reported that he used some of the forms on the website for the 2012 Convention and Pat sent him forms which really helped. All were in agreement that the Convention was enjoyable and a success. Suggestions were made as to the organization of the raffle donations. It was reported that this is difficult to do as the donations many times come in that day. It was

5. Bronze Koi Award – Larry Christensen spoke about this very special award. It is an award of the highest honor. All people nominated are by individuals in the club. The PNKCA website shows all the past honorees. The person nominated must be involved in a PNKCA club for 10 years, a hobbyist (not involved in the sale of koi or goldfish or products for koi or goldfish). Five people vote on the nominees to decide on the Award winner. They need lots of information about the nominee. Those nominees that do not win will carry over for the next year (one time) as part of the new nominees. The nomination may be on line or by mail. The deadline for nominations is March 31st of each year.

6. 2012 ZNA Membership Drive – Larry gave information on the ZNA membership drive. He said the ZNA gives a broader perspective. They have 16 people in the NWKG Club and need 25 people. You receive an electronic newsletter as well as a magazine to help learn about koi. If you join the NWKGC helps subsidize the membership fee (basically if you join ZNA you get your NWKGC membership for free).

7. Ed Fujimoto Award – Chris Charbonneau discussed this Award. One Award is given out to a person or couple from each club. It is a prestigious Award. It is easy to submit the Award winner from you club by doing so on-line. Each club votes for its own nominees and the Award winner(s) name(s) is then submitted on-line. This Award is for a club member or couple in recognition of the support of the club and its activities.

8. PNKCA Koi of the Year Award – Phyllis encouraged all to submit a picture to her for this Award. It has to be submitted before the convention. All clubs should participate in this Award. It is simply the club’s decision of what is the prettiest koi. The clubs should bring pictures to a meeting and the club decide which koi is the prettiest. The PNKCA rep. then submits the picture to Phyllis via email (a high resolution picture is best) or by mailing a good 8x10 picture. Those pictures are then framed and set out at the convention where all attendees vote for the Koi of the Year.

9. PNKCA Representatives’ Reports – Club representatives were recognized and each club gave a short report on the status of their club. Over all most clubs were doing well and very active in their communities.

10. PNKCA Promotional Grants for 2011 – The 2011 grants were discussed with NWKGC, SKPC, MCK&PC, CK&GC, PSKC, all completing the grant requirements. Note: NIKK did not complete so PSKC received the grant. IWG&KS could not complete but as there was no 2nd alternate, this grant was not awarded.

11. PNKCA Convention 2012 - Silverdale, WA – It was reported that the convention is in the works. They still need speakers and vendors.

12. PNKCA Super Raffle 2012 – All tickets for the Super Raffle were assigned to clubs ($1,250) but more tickets can be printed. There are some great raffle items this year including a bead filter from Russell Watergardens (value: $950), a gift certificate of $750 towards the purchase of koi from Tony Prew, and an original work of art from Joyce McAdams (value: $350). There is $100 awarded to the club that sells the most raffle tickets.

2014: Dave Lugar of the Oregon Koi & Watergarden Society said they would take it back to their club to discuss and if at all it would be tentative for 2014. A venue would have to be found. A discussion would have to be had by their club if it could host. More from their club on this later.

14. Insurance Renewal – This policy has to be renewed before June. Lucy will get a copy of the policy and renewal for Officers and representatives. The cost was $610 in 2011. It was discussed and a vote was taken to renew this policy and it was passed.

1. Changing the Wording of the Koi of the Year Award. – Discussions regarding members who entered koi that were actually not in the member’s pond in the Pacific NW, Canada or B.C., but in Japan. By having a member enter a fish that is alive and in a member’s own pond is a reflection of that member’s good water and koi keeping skills. It was proposed to change the wording of the requirements for the Koi of the Year Award. The proposed wording change: "Koi must reside in the hobbyist pond in the geographic location of the Pacific Northwest."

2. Norman Call. Norman Call was acknowledged for his work on the Ed Fujimoto and Bronze Koi Awards. Steve and Patti Kaufman have agreed to take over this job. It was discussed that a gift be given to Norman Call to recognize his work. The Board will decide on this.

4. AKCA – An impromptu discussion (very lengthy) was had regarding the current slate of candidates of the AKCA and the shutting out of write-in candidates. It was emphasized that this does not mean we are not supporting AKCA, however this procedure did not adhere to Robert’s Rules. There were attempts to shut out votes of the AKCA representatives with the change that if the dues were not paid by the end of June the vote would not count. All PNKCA clubs were told to pay by the end of June and get the Ballots in. It was said that any organization that self-perpetuated by writing their own rules is illegal. They need to abide by their own bylaws or risk their status as a non-profit organization.

Announcements— It was discussed the time change of the meeting which meant working right through lunch. All in attendance agreed this time for the Rep. meeting was good. It was agreed to keep the spring Representatives meeting the same (to start at 10 a.m.).

Adjourn— Jerry Hames adjourned the meeting at 3:08 p.m. Great job Jerry!