Pacific Northwest Koi Clubs Association

2012 Rep Meeting Minutes

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PNKCA Representatives Meeting

12:30 p.m. – 1:35 p.m., August 11, 2012  Silverdale, Washington

1. Meeting called to Order—Chairman Jerry Hames called the meeting to order at 12:30 p.m. Brief introductions were done of the Board and Past Chairs in attendance.

2. Minutes of the March 10, 2012, Representatives meeting in Tacoma, WA— After much confusion and discussion, a few minor changes were made to the Minutes. A vote was taken to approve the Minutes of the March 10, 2012, Representatives meeting be accepted with those changes and it was passed.

3. PNKCA Treasurer’s Report— The Treasurer’s Report of 1/1/12 to 8/11/12 was reviewed and approved.

4. PNKCA Convention 2012— Jerry Hames gave a brief update of the convention. He said Puget Sound Koi Club were wonderful and even came to some of the convention meetings in the planning stages. Rick, Russell Post, and Monte McQuade really helped. Lindsay Gibson and Elsie Richardson were wonderful as sounding boards. He said most koi people like each other and work with other clubs to help out. He really encouraged other clubs to step up to host a convention. He said "If we can do it, you can do it". He mentioned without a club stepping up for hosting in 2013 we may be going to a semi-annual convention and asked the clubs if that is the direction they wanted to go.

5. Promotional Grants – Chris Charbonneau reminded the clubs that the pictures and reports must reach Phyllis Anderson by December 31, 2012, to receive their grant money. Phyllis chimed in that hopefully before then (as did Pat Christensen so she could keep the books straight).

6. Future PNKCA Conventions – Although Jerry Hames spoke of this subject in his update on the convention no real discussion was had, except for the coverage of #3 when the corrections were made on OKWGS hosting 2014 as "tentative". It was brought up that although maybe Elsie Richardson was out of the loop, there was no discussion with the club to host. They do have some new members but there is no venue to be had in Roseburg, Oregon, no hotels around for miles which could accommodate a convention. A possibility was brought up of double hosting. It was again brought up that there just are no facilities in their area.7. Bylaws change. The Bylaws change that was brought up at the March 10, 2012, Representatives meeting regarding the outside raffles and "silent auctions" was brought up. Any and all auctions (silent or otherwise) should only benefit the PNKCA and the host club. Chris Charbonneau said she would be working on this new language or addition to the bylaws that this activity would not be allowed. She will get this language written out by January 15, 2013, so it can be presented to the Representatives at least 30 days before the vote of the PNKCA board and representatives.

8. AKCA Board Election. The subject of the on-going "election" of the AKCA board was brought to the representatives attention. Jerry Hames said he had specifically spoken to some of the PNKCA speakers that this subject was not to be brought up at the Convention. He said that the PNKCA was not a member of the AKCA rather each of the individual clubs AKCA representatives should have that responsibility to discuss this subject with each of their clubs. The representatives were encouraged to read all information that was being sent out regarding the recent AKCA election so that each of the clubs were up-to-date on this subject and could make and informed decision.

No other business was discussed.

Adjourn— Jerry Hames adjourned the meeting at 1:35 p.m.

The Rep Attendees for this meeting included:

PNKCA Board

Jerry Hames

Chris Charbonneau

Pat Christensen

Diana Lynn Rehn

Webmaster

Phyllis Anderson

Cascade Koi & Goldfish Club

Bruce Bullis

Gia Lanigan

Canada Koi Club

Dave Smith

Roger Macpherson

Dai-ichi and Nanaimo

Lindsay Gibson

John Ennals

Idaho Water Garden and Koi Society

Susan Boydston

Inland Empire Water Garden & Koi Society

Frank Rehn

John SeifertNorth Idaho Koi Keepers

Linda Seifert - Substitute

Mid-Columbia Koi & Pond Club

Carmen Stafford

Northwest Koi & Goldfish Club

Sally Karo

Virginia Hokkanen – for Leo Marsh

Olympic Koi Goldfish & Watergarden Club

Russ Morgan

Helen Morgan

Oregon Koi & Watergarden Society

Elsie Richardson – Substitute for Brocks

Norman Call – Substitute for Brocks

Puget Sound Koi Club

Russell Post

Monte McQuade

Siskiyou Pond Club

Lois Rosmarin

Kathy Brown

Washington Koi & Water Garden Society

Dan Forkan

Chris Charbonneau

Past Officers

Larry Christensen

Elsie Richardson

Lindsay Gibson

John Seifert

Jerry Tyler

Respectfully Submitted: Diana Lynn Rehn, Secretary

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Spring Rep Meeting Minutes:

PNKCA Representatives Meeting

10:00 a.m. – 3:08 p.m., March 10, 2012, Tacoma, Washington

FINAL – APPROVED BY REPS 8/11/12

1. Meeting called to Order—Chairman Jerry Hames called the meeting to order at 10:00 a.m. and then introduced the board: Chairman Jerry Hames; Vice-Chair Chris Charbonneau; Secretary Diana Lynn Rehn; Treasurer Pat Christensen and Web Master Phyllis Anderson. Jerry also welcomed the past chairmen who attended. They were, Gene Anderson, Elsie Richardson, Lindsay Gibson and Larry Christensen.

2. Minutes of the June 4, 2011 Convention Representatives meeting in Clackamas, Oregon — A vote was taken to approve the Minutes of the June 4, 2011 Convention Representatives meeting be accepted without any further corrections and it was passed.

3. PNKCA Treasurer’s Report— Pat Christensen reported on the PNKCA Treasurer’s report for the dates of 1/1/2011 – 12/30/2011. It was reported that the 2011 PNKCA convention proceeds were $14,671.92. Twenty-five percent (25%) of the net profits ($3,667.98) went to NWK&GC for hosting the convention. The report was passed out to all in attendance and asked if anyone had questions. No one had questions and the Board approved the Report. Lucy MacNeil was thanked for preparing the 2011 PNKCA Treasurers’ recap report and Laurie Miller for preparing the 2011 Convention recap. The Treasurer’s Report for the period from January 1, 2012 to March 10, 2012 was passed out. Pat asked if there were questions on the 2012 Report and said the beginning balance shows $20 less than the ending balance on the 2011 Report. She said this was due to a $20 check not being cashed. Pat pointed out that the March expenses were higher and reminded everyone that the Super Raffle at the convention was the only thing that is income to the PNKCA and she encouraged all to support the PNKCA by buying Raffle tickets. A vote was taken to approve of the Treasurer’s Report and it was passed.

4. PNKCA Convention 2011—Sally Karo gave a wrap up of the Convention. She reported that there were lots of things to do at the convention no matter what your interest and were available to spouses including a bonsai workshop, a wet lab and information on general knowledge of taking care of koi. Lots of interesting people were there including Dr. Tim Miller-Morgan, Spike Cover, and Tom Holder. It was reported the vendors did well as far as making money. There were fish vendors there, including Russ Peters. She also suggested the PNKCA Convention notebooks be updated as it was 3 or 4 years old. She said they used Linda’s manual which was the most recent. Having the manual updated helps the new clubs. Helen of WK&WGS said she would put the documents on a CD then all the next club would have to do is update the forms used. Jerry Hames reported that he used some of the forms on the website for the 2012 Convention and Pat sent him forms which really helped. All were in agreement that the Convention was enjoyable and a success. Suggestions were made as to the organization of the raffle donations. It was reported that this is difficult to do as the donations many times come in that day. It was

suggested that there not be so many individual items but baskets of items or perhaps a silent auction. Pat said there were 178 in attendance, 106 at seminars, 139 at the banquet, 13 at the bonsai class, 32 attended the wet lab, and 123 on the pond tour. Discussion were had that maybe some people joined without signing up as there were more that 13 at the bonsai and wet lab. A suggestion was made for some sort of color-coded tag for the attendees that had signed up for the class.

5. Bronze Koi Award – Larry Christensen spoke about this very special award. It is an award of the highest honor. All people nominated are by individuals in the club. The PNKCA website shows all the past honorees. The person nominated must be involved in a PNKCA club for 10 years, a hobbyist (not involved in the sale of koi or goldfish or products for koi or goldfish). Five people vote on the nominees to decide on the Award winner. They need lots of information about the nominee. Those nominees that do not win will carry over for the next year (one time) as part of the new nominees. The nomination may be on line or by mail. The deadline for nominations is March 31st of each year.

6. 2012 ZNA Membership Drive – Larry gave information on the ZNA membership drive. He said the ZNA gives a broader perspective. They have 16 people in the NWKG Club and need 25 people. You receive an electronic newsletter as well as a magazine to help learn about koi. If you join the NWKGC helps subsidize the membership fee (basically if you join ZNA you get your NWKGC membership for free).

7. Ed Fujimoto Award – Chris Charbonneau discussed this Award. One Award is given out to a person or couple from each club. It is a prestigious Award. It is easy to submit the Award winner from you club by doing so on-line. Each club votes for its own nominees and the Award winner(s) name(s) is then submitted on-line. This Award is for a club member or couple in recognition of the support of the club and its activities.

8. PNKCA Koi of the Year Award – Phyllis encouraged all to submit a picture to her for this Award. It has to be submitted before the convention. All clubs should participate in this Award. It is simply the club’s decision of what is the prettiest koi. The clubs should bring pictures to a meeting and the club decide which koi is the prettiest. The PNKCA rep. then submits the picture to Phyllis via email (a high resolution picture is best) or by mailing a good 8x10 picture. Those pictures are then framed and set out at the convention where all attendees vote for the Koi of the Year.

9. PNKCA Representatives’ Reports – Club representatives were recognized and each club gave a short report on the status of their club. Over all most clubs were doing well and very active in their communities.

10. PNKCA Promotional Grants for 2011 – The 2011 grants were discussed with NWKGC, SKPC, MCK&PC, CK&GC, PSKC, all completing the grant requirements. Note: NIKK did not complete so PSKC received the grant. IWG&KS could not complete but as there was no 2nd alternate, this grant was not awarded.

11. PNKCA Convention 2012 - Silverdale, WA – It was reported that the convention is in the works. They still need speakers and vendors.

12. PNKCA Super Raffle 2012 – All tickets for the Super Raffle were assigned to clubs ($1,250) but more tickets can be printed. There are some great raffle items this year including a bead filter from Russell Watergardens (value: $950), a gift certificate of $750 towards the purchase of koi from Tony Prew, and an original work of art from Joyce McAdams (value: $350). There is $100 awarded to the club that sells the most raffle tickets.

13. Future PNKCA Conventions –

2013: No club has volunteered yet for this convention.

2014: Dave Lugar of the Oregon Koi & Watergarden Society said they would take it back to their club to discuss and if at all it would be tentative for 2014. A venue would have to be found. A discussion would have to be had by their club if it could host. More from their club on this later.

14. Insurance Renewal – This policy has to be renewed before June. Lucy will get a copy of the policy and renewal for Officers and representatives. The cost was $610 in 2011. It was discussed and a vote was taken to renew this policy and it was passed.

15. PNKCA 2012 Promotional Grant Applications:

With eight clubs sending in grant applications, the six clubs that were awarded this year’s grants are:

Washington Koi & Water Garden Society

Northwest Koi & Goldfish Club

Idaho Water Garden & Koi Society

Oregon Koi & Water Garden Society

Puget Sound Koi Club

Inland Empire Water Garden & Koi Society

Alternate (in the event one of the above does not complete grant requirements, including sending a report and pictures to Phyllis Anderson before the end of 2012:

Cascade Koi & Goldfish Club

The eighth club to submit a grant application was Mid-Columbia Koi & Goldfish Club

Old Business:

1. Status of Updates for Convention Manuals: Again former hosts of the PNKCA conventions were asked to send updates for the convention manual. Linda Montgomery agreed to update the manual. The information is needed for the 2008 (NIKK), 2009 (IWGKS), and 2010 (WK&WGS) conventions.

New Business:

1. Changing the Wording of the Koi of the Year Award. – Discussions regarding members who entered koi that were actually not in the member’s pond in the Pacific NW, Canada or B.C., but in Japan. By having a member enter a fish that is alive and in a member’s own pond is a reflection of that member’s good water and koi keeping skills. It was proposed to change the wording of the requirements for the Koi of the Year Award. The proposed wording change: "Koi must reside in the hobbyist pond in the geographic location of the Pacific Northwest."

Discussion was had, a vote was taken and the wording passed.

2. Norman Call. Norman Call was acknowledged for his work on the Ed Fujimoto and Bronze Koi Awards. Steve and Patti Kaufman have agreed to take over this job. It was discussed that a gift be given to Norman Call to recognize his work. The Board will decide on this.

 

3. Bylaws change. At an at-length discussion was had regarding the extra tables that were set up at the 2011 PNKCA Convention. The consensus was that the host club for each convention puts on a tremendous amount of work to put on these conventions which benefit the PNKCA and the host club. Monies spent on outside raffles takes away from the convention. It was felt this was a wrong precedent to set. Last year’s PNKCA board was not asked about these extra tables and raffles. Although all agreed that the cause was a good cause, it was not appropriate. It was also brought up that there seemed to be a "silent auction" benefitting one fish vendor that was not a vendor at the convention. There should be strict language in the bylaws that this activity will not be allowed. Any and all auctions (silent or otherwise) should only benefit the PNKCA and the host club. Any changes have to be presented 30 days before the vote of the PNKCA board and representatives. This can be done via email. Then the vote can be taken to change the bylaw language. Chris Charbonneau said she would work on this new language or addition to the bylaws.

4. AKCA – An impromptu discussion (very lengthy) was had regarding the current slate of candidates of the AKCA and the shutting out of write-in candidates. It was emphasized that this does not mean we are not supporting AKCA, however this procedure did not adhere to Robert’s Rules. There were attempts to shut out votes of the AKCA representatives with the change that if the dues were not paid by the end of June the vote would not count. All PNKCA clubs were told to pay by the end of June and get the Ballots in. It was said that any organization that self-perpetuated by writing their own rules is illegal. They need to abide by their own bylaws or risk their status as a non-profit organization.

Announcements— It was discussed the time change of the meeting which meant working right through lunch. All in attendance agreed this time for the Rep. meeting was good. It was agreed to keep the spring Representatives meeting the same (to start at 10 a.m.).

Calls were made for any other business. No other business was discussed.

Adjourn— Jerry Hames adjourned the meeting at 3:08 p.m. Great job Jerry!

The Rep Attendees for this meeting included:

PNKCA Board

Jerry Hames

Chris Charbonneau

Pat Christensen

Diana Lynn Rehn

Webmaster: Phyllis Anderson

Cascade Koi & Goldfish Club

Bruce Bullis

Gia Lanigan

Canada Koi Club

Dave Smith

Roger Macpherson

Dai-ichi and Nanaimo

Lindsay Gibson

John Ennals – Did not attend but was "Thinking of us all"!

Idaho Water Garden and Koi Society

Sot Chimonas

Travis Moats

Inland Empire Water Garden & Koi Society

Frank Rehn

North Idaho Koi Keepers

Dan Olson

Dick Benbow

Mid-Columbia Koi & Pond Club

Carmen Stafford

Northwest Koi & Goldfish Club

Sally Karo

Larry Christensen (Alt.)

Olympic Koi Goldfish & Watergarden Club

Russ Morgan

Helen Morgan

Oregon Koi & Watergarden Society

Dave Lugar – Substitute for Brocks

Robin Lugar – Substitute for Brocks

Puget Sound Koi Club

Russell Post

Siskiyou Pond Club

No one in attendance

Washington Koi & Water Garden Society

Dan Forkan

Chris Charbonneau

Past Officers

Gene Anderson

Larry Christensen

Elsie Richardson

Lindsay Gibson

Respectfully Submitted: Diana Lynn Rehn, Secretary

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