Pacific Northwest Koi Clubs Association

2011 Rep Meeting Minutes

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DRAFT: This is not finalized until approved at the 2012 Spring Rep Meeting:

 

 

PNKCA Representatives Meeting at the 27th Annual Convention

12:30 – 1:30pm, June 4, 2011, Clackamas, Oregon

 

 

1. Meeting called to Order—Chairman Elsie Richardson called the meeting to order at 12:30 p.m. Then she introduced the board: Vice Chairman Jerry Hames; Secretary Carmen Stafford; Treasurer Lucy Macneil and Web Master Phyllis Anderson. Elsie also welcomed the past chairmen who attended. They were, Gene Anderson, Larry Christensen, Lindsay Gibson, Linda Montgomery and Jerry Tyler.

 

2. Vendor Guest/Visitors Acknowledged—Despite their absence, Elsie thanked the Super Raffle supporters, Steve Joneli of High Desert Koi & Ponds (Evolution ES 5500 pump), Joe Augsburger of Joe’s Koi (Matala BioStep 10 Filter w/ Waterfall), and Taro Kodama of Kodama Koi Farms (Kodama Academy membership, four issues of Mekiki quarterly textbook, and 11 lbs. each of Kodama Wheat Germ and Color Up koi foods). Special recognition was given to Peter Enfield who donated two special plaques that he hand made.

 

3. Minutes of March 12, 2011 Spring Representatives meeting—Carmen made two corrections to the Spring Meeting Minutes. They were: listing the Puget Sound club as one who would receive the 2011 PNKCA promotional grant and that Cascade would be the alternate. In fact, it was the other way around. A correction was made to put Cascade in as the receiver of the grant and Puget Sound is the alternate. The other omission was leaving Wendy Smith’s name off of the attendees list for the March Meeting, when, in fact, she did attend. Carmen apologized to Dave Smith for the omission.

 

4. PNKCA Treasurer’s Report—Lucy Macneil said she sent the $2000 seed money to the NK&GC for the convention. She reported on the income brought in by the convention so far, and that the PNKCA’s bank statement has been balanced. A vote was taken to approve of the Treasurer’s Report and it was passed.

           

5. PNKCA Convention 2011—Sally Karo reported that the convention seemed to be running smoothly. She encouraged anyone having any problems to please come see her or Pat Christensen, and reminded people to sign up for the bus tour if they had not done so already

             

6. PNKCA Banquet—Virginia Hokkanen explained the banquet facilities would be in two rooms and that people would be admitted into the banquet room at 6:30 for the social time. There will be a no-host bar and that announcements and awards would follow and then the auction would held with Larry Christensen as the auctioneer

 

7. PNKCA Pond Tour— Steve Kaufman

Elsie thanked all the folks at NK&GC who made the convention possible and for all their hard work and dedication in getting things organized and done in such a good and timely manner.

.

 

8. 2011 Promotional Grants—Jerry Hames reported on the 2011 grants. He reminded everyone that pictures and articles for this year’s grants are due before Dec. 31, 2011. The clubs awarded this year’s grants are:

 

Idaho Watergarden & Koi Society

Mid-Columbia Koi & Pond Club

North Idaho Koi Keepers

Northwest Koi & Goldfish Club

Cascade Koi & Goldfish Siskiyou Koi & Pond Club

 

Alternate:

Club Puget Sound Koi Club

 

 

9. PNKCA Koi of the Year Award—Phyllis Anderson said anyone who wanted to participate in this contest could still do so as long as their photos were submitted today no later than 5 p.m.

 

10. Club Representative Updates—New officers and representatives were recognized. It was noted that each new rep should have a Handbook. Deadline notices for ------- are due March 31.

 

11. PNKCA Convention 2012—Jerry Hames his club, the Olympic Koi, Goldfish and Watergarden Club will host the 2012 convention. Lindsay Gibson, of the Dai-ichi Koi & Japanese Garden Club of British Columbia, will help Jerry’s club organize the event. It will be in the Bremerton/Port Orchard area. Jerry said he would try and bring in local speakers as he wasn’t sure how to bring in out-of-town speakers.

 

12. Future PNKCA Sites:

            2012—OKG&WC

            2013—No club has volunteered yet for this convention.

           

Old Business:

13. Convention Manual Update—Elsie held up a convention manual and explained that each time a club used the book, they should update it according to what they did and the resources they used to put together the convention. Based on the books that Linda Montgomery had collected, none of them had been updated since 2003. She asked the Portland club to please be sure they do this for the next club that puts on the next convention. Jerry Tyler asked if the manual was on line, and Phyllis Anderson said yes.

 

14. Insurance update—Elsie said in order to renew their insurance policy, they had to submit a financial statement. She did so and the PNKCA’s new insurance policy was reduced $20 over the previous policy.

 

15. New Business—Election of 2011-2012 Officers

Nominations are:

            Chairman                     Jerry Hames

            Vice Chairman            Chris Charbonneau

            Secretary                     Diana Lynn Rehn

            Treasurer                     Pat Christensen

Elsie asked if there were any nominations from the floor. There were none. The nominations were closed and a motion was made to accept those nominated. A vote was taken and the new officers were elected as nominated.

 

Announcements—Lucy reminded everyone of who the vendors were that donated the Super Raffle prizes and asked people to be sure and purchase Super Raffle tickets.

 

Adjourn—Elsie adjourned the meeting. Thanks, Elsie for doing such a great job as the chairman!

 

The Rep Attendees for this meeting included:

 

PNKCA Board

Elsie Browning

Jerry Hames

Lucy Macneil

Carmen Stafford

Phyllis Anderson

 

Cascade Koi & Goldfish Club

Bruce Bullis

 

Canada Koi Club

Dave Smith

Roger Macpherson

 

Dai-ichi, Nanaimo and Canada Koi Club

Lindsay Gibson

John Ennals

 

Idaho Water Garden and Koi Society

Will King

Linda Thomsen

 

Inland Empire Water Garden & Koi Society

Dianna Lynn Rehn

Frank Rehn

 

North Idaho Koi Keepers

Dan Olson

Judy Linnebach

 

Mid-Columbia Koi & Pond Club

Esther Rehwalt

Ken Humfleet

 

Northwest Koi & Goldfish Club

Sally Karo

Virginia Hokkanen

Pat Christensen

 

Olympic Koi Goldfish & Watergarden Club

Russ Morgan

Helen Morgan

 

Oregon Koi & Watergarden Society

*Randy Brock?

*Kim Brock?

*Norman Call?

 

Puget Sound Koi Club

Russell Post

Rick Beasley

 

Siskiyou Pond Club

No one in attendance

 

Washington Koi & Water Garden Society

Chris Charbonneau

Dan Forkan

 

Past Officers

Gene Anderson

Larry Christensen

Lindsay Gibson

Linda Montgomery

Jerry Tyler

 

 

 

 

 

 

PNKCA Representatives Meeting – March 12, 2011

The Oak Room @ LaQuinta Inn, Tacoma, WA.

10:00 AM Representatives Assemble

 

 

1.   Meeting Called to Order -- PNKCA Chairman Elsie Richardson called the meeting to order at 11 a.m. Other Board members in attendance were Vice-Chairman Jerry Hames, and Secretary Carmen Stafford. Treasurer Lucy Macneil did not attend. Chris Charbonneau took Lucy’s place at this meeting.

 

Elsie welcomed Web Master Phyllis Anderson, and past Chairmen Lindsay Gibson, Larry Christensen, Linda Montgomery and Gene Anderson.

                       

2.   2010 Convention Meeting Minutes, Boise Idaho – The Representative’s meeting minutes from the  Aug. 28, 2010 Convention were approved as written.  

 

3.   PNKCA Treasurer’s Report – Chris Charbonneau, reporting for Lucy Macneil, said the net income from the Boise Convention was $2511.30. Also the Special Slate Auction brought in $1100, the Convention Proceeds $1877.15, the Super Raffle $1231 and the Pins and Shirts $713. She added that the expense for insurance was $635 and the rebate to the host club was $469.29. The Treasurer’s Report was approved as written.

 

4.   Convention 2010 Overview – Reporting for Sot Chimonas, Elsie stated that the Idaho Water Garden Society & Koi Club put on a wonderful convention. She said Russ Centanni and Randy Tuckness were a pleasure to work with, were really on the ball and got things done.  

 

5 & 6   Bronze Koi Award and 2011 ZNA Membership Drive -- Larry Christensen who is the Nominating Committee Chairman for the Bronze Koi award reminded the reps that their nominations needed to be submitted no later than March 31, 2011. He also invited attendees to become a member of the ZNA and outlined the benefits of joining.

 

7.   Ed Fujimoto Award -- Jerry Hames reported that he had 11 nominations in and encouraged people to send in their nominations if they had not already done so. The deadline to do so is March 31, 2011.

 

8.   PNKCA Koi of the Year Award -- Phyllis Anderson reported that the deadline to submit photos of koi for the PNKCA Koi of the Year Award is May 15. She said the photo must be current, and that the fish are still living. J

 

9.  Club Representative Reports

All the club representatives reported on their 2011 activities, except for the Idaho Water Garden and Koi Society, whose reps did not attend. 

 

 

10.  PNKCA Promotional Koi Grants 2010

            1.  Olympia Koi, Goldfish & Water Garden Club – Paid

            2.  Northwest Koi & Goldfish Society – Paid

            3.  Mid Columbia Koi Club – Paid

            4.  Puget Sound Koi Club – Paid

            5.  Washington Koi & Water Garden Society – Paid

            6.  Inland Empire Water Garden & Koi Society – Paid

 

11.  PNKCA Convention 2011 – The June 3-5 convention will be hosted by Northwest Koi & Goldfish Society. Member Sally Karo said that vendors will begin setting up Thursday evening. On Friday there will be a beginner’s wet lab and a class on growing and trimming Bonsai. On Friday evening there will be a no-host get together. She outlined the speakers for Saturday which included Toshio Sakai, Tom Holder and Joel Burkhard, among several others. There will be an evening banquet and a pond tour on Sunday.

 

12.  PNKCA Super Raffle 2011 – Elsie thanked Carmen and Phyllis Anderson for their hard work in obtaining the Super Raffle items. Our supporters are:

                        High Desert Koi Ponds – Steve Joneli

                        Joe’s Koi – Joe Augsburger

                        Kodama Koi Farms – Taro Kadama

Peter Enfield will be donating another slate which will be auctioned for the PNKCA after the Saturday night banquet.

 

13.  Future PNKCA Conventions – Elsie strongly encourage anyone who was willing to step up to hold the 2012 or 2013 conventions. She also asked for contributions to the PNKCA Manual

 

14.  Insurance Renewal – Elsie said the PNKCA insurance for the Officers and the Representatives cost $665 last year. It was voted and approved to continue the insurance this year.

 

15.  Treasurer Audit – In changing over officers, an audit of the books as verified by the bank records, needs to be done. Pat Christensen, who is the incoming treasurer, said she would do the audit.

 

 

16.  Committee to Bring Convention Manual up to date – There was some discussion on bringing the convention manuals up to date so the “wheel doesn’t have to be re-invented” on getting information to the hosting clubs every time there is one of these events. Linda Montgomery is the Chairman of the committee in charge of bringing the convention manuals up to date. She asked for every ones help in locating any missing manuals.

 

17.  2011 Events & NW Koi Shows for PNKCA Clubs

 

18.  PNKCA 2011 Promotional Grants

The vote was unanimous to accept the following clubs to receive the 2011 PNKCA grants:  

         Northwest Koi & Goldfish Society

         Cascade Koi & Goldfish Club

         North Idaho Koi Keepers

         Siskiyou Koi & Pond Club

         Mid Columbia Koi & Pond Club

         Idaho Watergarden & Koi Society

The Puget Sound Koi Club will be the alternate, and eligible to receive the grant should one of the clubs not get their activity done. 

 

19.  Nominations for 2011– 2013 PNKCA Board – Nominations were taken at the meeting and the final vote will be in June. Unless they are contested, the new officers will be:

Chairman                    Jerry Hames

Vice – Chairman         Chris Charbonneau

Secretary                    Dianna Lynn Rehn

Treasurer                    Pat Christensen

 

The Rep Attendees for this meeting included:

 

PNKCA Board

Elsie Browning

Jerry Hames

Carmen Stafford

Phyllis Anderson

 

Cascade Koi & Goldfish Club

Bruce Bullis

 

Canada Koi Club

Dave Smith

Wendy Smith

 

Dai-ichi, Nanaimo and Canada Koi Club

Lindsay Gibson

John Ennals

 

Idaho Water Garden and Koi Society

No one attended

 

Inland Empire Water Garden & Koi Society

Dianna Lynn Rehn

 

North Idaho Koi Keepers

Dan Olson

Dick Benbow

 

Mid-Columbia Koi & Pond Club

Esther Rehwalt

Ken Humfleet

 

Northwest Koi & Goldfish Club

Sally Karo

Promod Antony

 

Olympic Koi Goldfish & Watergarden Club

Russ and Helen Morgan


Oregon Koi & Watergarden Society

Randy and Kim Brock

 

Puget Sound Koi Club

Russell Post

 

Siskiyou Pond Club

Lois Rosmarin

 

Washington Koi & Water Garden Society

Chris Charbonneau

Dan Forkan

 

Past Officers

Gene Anderson

Larry Christensen

Linda Montgomery

 

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