PNKCA Representatives Meeting – March 13, 2010
The Oak Room @ La Quinta Inn, Tacoma, WA.
11:00 AM Representatives Assemble
The list of attendees is attached to the end of this report.
1. The Representatives meeting was called to order at 12:45 p.m. by Chairman Elsie Richardson. She introduced the board
members: Vice Chairman Jerry Hames, and Secretary Carmen Stafford. Treasurer Lucy Macneil and Web Master Phyllis Anderson
were not in attendance.
2. Vendor Guest/Visitors: Tony Prew of All Japan Koi and John Russell of Russell's Watergardens & Koi were the invited
guests, but were unable to make it to the meeting.
3. Minutes—Elsie asked for and received approval for the 2009 Convention Representatives meeting minutes.
4. PNKCA Treasurer's Report: In Lucy Macneil's absence, the Treasurer report was read by Elsie Richardson. She reported
on the 2009 Convention Financial Report and the 2010 YTD/Current Financial Report. Also, Joe Lewis of the Puget Sound Koi
Club reported that their club never received the check for the PNKCA Grant. It's believed that the check was lost. Elsie asked
Joe to get with Lucy so she could cut him another check.
5. 2009 Convention Wrap-up—Karen Miller of the Washington Koi & Water Garden Society gave and overview and wrap
up of the 2009 Convention. She said the PNKCA netted $5,823. The Super Raffle netted over $2,670. Ed Fujimoto was the guest
of honor. She said the dinner auction went well. There were some issues with the vendors. They had all dry sites, except for
a few. One vendor came and demanded water and when turned down, left. Overall Karen was happy with the results of the convention.
The discussion went to the high expense of the Friday night gatherings. Gene Anderson and Karen mentioned that people are
using the social as their dinner hour, thus causing many more trays of food to be brought out that the PNKCA has to pay for.
One possibility mentioned to solve this problem was to hold the social later in the evening so people would be encouraged
to eat on their own before coming to the social.
Larry Christensen said some convention expenses could be saved by making the convention a simpler event. At times it seems
like clubs are trying to outdo other clubs. He said the convention manual needs to be utilized to keep others from reinventing
6. Bronze Koi Award--Larry Christensen, who is the Nominating Committee Chairman, explained the eligibility for this award.
He said people must have been a club member for at least 10 years. They have to be nominated by individuals, not by clubs.
He said he hadn't received any nominations yet and encourages everyone to get involved in finding worthy candidates for this
award. Just one award is presented per year. Nominations are due by March 31, 2010.
7. 2010 ZNA Membership Drive--Larry Christensen said the membership is offered to any active current Northwest club member.
Larry said being a ZNA member takes a koi hobbyist to a "whole new level" of koi keeping. He said it's a beautiful magazine
with outstanding articles on every facet of koi keeping. He offered membership applications to the representatives.
8. Ed Fujimoto Award--Jerry Hames discussed the Ed Fujimoto Award and encouraged folks to send in nominations.
9. PNKCA Koi of the Year Award—In Phyllis's absence, Elsie gave a report on the Koi of the Year Award. She said the
award was created because not all clubs have koi shows. Members can send in photos of their favorite fish, but they must have
their club president's signature on it. The photos must be submitted no later than March 31, 2010. The submission form is
on the PNKCA website.
10. Club Representative Reports
Cascade Koi & Goldfish Club
Gia Lanigan said they have educational displays at Hughes Watergardens and are planning on having others at more locations.
Canada Koi Club
Dave Smith reported that with the turmoil in the past two years, with Clark being ill has been difficult for everyone.
However Clark is now doing better and able to take more responsibility in the club. Randy Dahlgren has been responsible for
bringing in new members.
Idaho Water Garden and Koi Society
Fred Elsey said the club is active and growing. They had a grow out contest last year to promote their koi show. They didn't
have enough tanks for the show as more fish were brought in than they expected. He said the club could do a better job of
pooling resources between the new and old members during this transition period. There are some rifts forming along with some
politics. The new people don't have the experience, but are not asking the older members for help. He said the club is working
to sort out these issues.
Inland Empire Water Garden & Koi Society
Diana Lynn Rehn said she was proud of the events planned for their June 26-27 koi show. For the "Battle of the Breeders"
two top notch breeders are each donating four fish that people will get to win and then enter into a judging. Some of the
events include seminars on orchid potting and Bonsai. There will also be martial arts demonstrations and dancers. Japanese
students will be demonstrating origami. The club will be participating in the yearly Japanese Gardens cleanout, and performing
koi health checks.
North Idaho Koi Keepers
Dick Benbow said that as a new club, it continues to grow and have an active education program. On March 20 Matt McCann
of the Nisi Koi Farm will come and explain alternate filtration methods. Later this year, Russ Peters of Peters & Sons
Koi will do a slide show of his trip to Japan and Michael Cox of Koi Nations Magazine will visit.
Mid-Columbia Koi & Pond Club
Eileen Thorne said the club invited Diana Lynn Rehn over to discuss koi food and how to pick the best ones. Steve Joneli
will give a seminar later this month on how to build a sand filter. Also the club will have its annual pond tour on Sept.
Northwest Koi & Goldfish Club
Sally Karo said she and Pat Christensen are working to prepare for the 30th Annual Koi & Goldfish Show. They will host
the 2011 convention. The KHAs are active and are helping with new ponds going in. The club is assisting with the Japanese
Children's Day at the Japanese Gardens. There will be dancers there and the kids love the event. There will be a club koi
auction in May and there's expected to be lots of fish available for it.
Olympic Koi Goldfish & Watergarden Club
Helen Morgan said they are planning a Pond Info Day in March or April. She expects there to be lots of knowledgeable members
there to help and give advice. There will be a pond tour the end of summer
Oregon Koi & Watergarden Society
David Lugar said he is seeing a new spark in the club meetings and the participation is growing. They have educational
meetings such as learning about Bonsai plants and how to anesthetize fish. They had Tony Prew over and he gave a slide show
on his latest trip to Japan. He said they have been trying for find ways to give back to the community. They donated $500
to a camp for kids with cancer. They have taken field trips to Oregon Aquatics and Pacific Koi. New members are stepping into
leadership roles. They will have their 10th Annual Koi Show June 12-13. Tom Ayers will be the judge. They also visited with
the Siskiyou club and met with the Bonsai speaker there.
Puget Sound Koi Club
Joe Lewis said they will have their educational booth in the Pullaup Spring Fair in June. On June 5 they will have a Koi
Vendor Bus Tour and visit three vendors. Adult beverages will be served! On Aug. 7-8 will be the Young Koi Show at Hoshi Koi.
They recently acquired three new couples as members who are under the age of 40.
Washington Koi & Water Garden Society
Karen Miller said on April 10 Tim Miller-Morgan is holding a wet lab at the Point Defiance Zoo. Karen said there's still
openings left for anyone who wants to attend. The club continues to bring in younger members and their children. She went
to the Northwest Flower Show and found new a vendor for the club koi show in September. They will have a pond tour in June.
11. PNKCA Promotional Koi Grants 2009
Olympic Koi, Goldfish & Watergarden Club Paid
Puget Sound Koi Club Check still out
Cascade Koi & Goldfish Club Paid
Siskiyou Koi & Pond Club Paid
Oregon Koi & Watergarden Society Relinquished grant—not completed in time
Washington Koi & Water Garden Society Was not received before the deadline
There were no alternates that applied in 2009
12. PNKCA Convention 2010
Hosted by the Idaho Watergarden & Koi Society—Fred Elsey reported on the convention. He said there will be a
reception Friday night from 7:30-9 p.m. There will be a special hotel rate for convention goers of $89 plus tax. This offer
will be good until one month before the convention. Besides the pond tour, Fred talked about side excursions like a trip to
a winery that will be available. He said Mamoru Kodama will give the main presentation on koi breeding; Taro Kodama will discuss
what it takes to bring koi from Japan to the United States; Richard Strange will discuss koi nutrition; Dr Ling Jin from the
University of Oregon State will be updating her progress on her KHV studies; Spike Cover will be introducing the convention
to his new WEB forum; and Gary Moen will be presenting ideas on koi pond landscaping.
The representatives were reminded that every club needed to bring two nice items for the auction/raffle.
13. PNKCA Super Raffle 2010—Elsie said Jerry Hames will be assigning raffle tickets to clubs. If clubs run out they
should contact him.
Super Raffle Supporters for the convention are:
Tony Prew of All Japan Koi is donating Nexus Pod Filter
John Russell of Russell's Watergarden & Koi is donating a Hydro Sieve
Carolyn Weise of Microbe Lift/Ecological Laboratories is donating pond products
14. 2011 and Future PNKCA Conventions—The Northwest Koi & Goldfish Society will host the 2011 convention. Pat
Christensen said there's not date yet for that convention. Elsie reminded everyone to talk to their clubs about hosting a
convention. There is no host yet for 2012. Roseburg has not had a convention yet, but it's because they don't yet have the
facilities for it. She said Siskiyou is such a young club, but if they decide to host a convention, maybe the Oregon club
will help them.
15. Old Business
Officers and Reps Liabilities & Insurance Vote—Carmen Stafford gave the results on the bylaw revision vote by
mail. The bylaw revision was passed by all but one vote. At Elsie's request, Carmen agreed to destroy the paper ballots.
Liabilities & Insurance Sample Policy—Elsie Richardson said the policies available are a $1M policy for $535
per year, or a $2M for $731 per year. This does not offer insurance to the premises of a function, just to the Officers and
Representatives in charge of the PNKCA event. A general event policy is available for an extra charge. The discussion that
followed stated how most clubs want to get their own policy, as AKCA won't cover PNKCA events. Sally Karo asked if the attorney
fees come with the policy or is it separate. Elsie said that, yes, the attorney fees would be covered. A motion to approve
the $1M insurance policy was passed.
16. New Business
A. PNKCA 2010 Promotional Grant Applications—Elsie said it was mandatory that all applications for the current year
grant applications be in no later than March 1—so that they can be discussed at the Spring Meeting. She said the first
six who applied for this year's grants would be awarded grants. The clubs awarded grants for 2010 are:
1. Inland Empire Water Garden & Koi Society
2. Mid-Columbia Koi & Pond Club
3. Northwest Koi & Goldfish Club
4. Olympia Koi, Goldfish & Watergarden Club
5. Puget Sound Koi Club
6. Washington Koi & Water Garden Society
1st. Cascade Koi & Goldfish Club
B. T – Shirt Inventory—Elsie said she didn't have the storage to keep all the t-shirts. She was going to look
for volunteers to divide them among. John Hillstom said he would take some for Pullaup's Spring Fair.
C. Web site update – Elsie said to get any of your club's important dates in to Phyllis Anderson so she can keep
the PNKCA website current. Gene Anderson said the posters for the convention and the Super Raffle items will be on the website
very soon. Clubs will be able to pull the posters up and print them.
D. Events and NW Koi Shows—Elsie reminded everyone to give the vendors at the events recognition and let them know
we appreciate them.